Onboarding Specialist

Careerscape; United States; Remote; USD 52,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401k match

Paid time off

Paid holidays

Paid training

Professional development

Career growth

Employee assistance

Job summary

Careerscape is seeking a Remote Entry-Level Onboarding Specialist to support clients by coordinating onboarding for new employees or customers, handling documentation, and assisting training efforts. The role emphasizes strong communication, organizational skills, and detail orientation in a digitally driven environment.

You will work with HR and cross-functional teams to ensure a smooth onboarding experience, track progress, and help improve processes.

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Basic computer skills with Microsoft Office or Google Workspace.
• Attention to detail when handling documents and employee or customer information.
• Ability to manage multiple tasks and meet deadlines.
• Willingness to learn new systems.
• Ability to work independently and collaborate with a team.
• Onboarding documentation and process familiarity is a plus.

Responsibilities

• Coordinate onboarding activities for new employees or customers.
• Guide new hires or clients through onboarding steps and requirements.
• Prepare, organize, and maintain onboarding documents and records.
• Schedule onboarding meetings, orientation sessions, and training activities.
• Communicate with HR teams, managers, clients, and other departments.
• Track onboarding progress and ensure required paperwork is completed.
• Update internal systems, databases, and onboarding checklists.
• Identify onboarding issues and help improve the overall process.

Skills

Communication

Organization

Time management

Attention to detail

Multitasking

Independent work

Team collaboration

Willingness to learn

Tools

Microsoft Office

Google Workspace

Job description

Careerscape is supporting a client in hiring a Remote Entry-Level Onboarding Specialist to help new employees or customers transition smoothly into their roles or services. This position focuses on onboarding coordination, documentation, communication, training support, and ensuring a positive onboarding experience. The ideal candidate is organized, detail-oriented, and comfortable working with digital tools and administrative processes

COMPENSATION

The salary range for this role is $52,000 - $75,000 per year, based on experience and qualifications.

Additional compensation and benefits details will be shared during the hiring process.

Responsibilities

• Coordinate onboarding activities for new employees or customers.
• Guide new hires or clients through onboarding steps and requirements.
• Prepare, organize, and maintain onboarding documents and records.
• Schedule onboarding meetings, orientation sessions, and training activities.
• Communicate with HR teams, managers, clients, and other departments.
• Track onboarding progress and ensure required paperwork is completed.
• Update internal systems, databases, and onboarding checklists.
• Identify onboarding issues and help improve the overall process.

Requirements

• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Basic computer skills and proficiency with Microsoft Office or Google Workspace.
• Attention to detail when handling documents and employee or customer information.
• Ability to manage multiple tasks and meet deadlines.
• Professional attitude and willingness to learn new systems.
• Ability to work independently and collaborate with a team
• Medical, dental, and vision insurance
• 401k retirement plan with company match
• Paid time off and paid holidays
• Paid training and onboarding
• Professional development and continuing education support
• Opportunities for career growth and advancement
• Employee assistance program
• Employer-paid life insurance
• Short-term and long-term disability coverage
• Wellness programs and resources
• Supportive and collaborative team environment
• Annual performance reviews with pay increase potential

ABOUT CAREERSCAPE

Careerscape is a staffing and recruiting firm connecting talented professionals with employers across administration, operations, healthcare, finance, technology, customer support, and professional services.

APPLICATION NOTICE

Careerscape is supporting the hiring process for this client opening. By applying, you agree that Careerscape may review your application, contact you regarding this opportunity, and share your information with the hiring client for consideration.

EQUAL OPPORTUNITY STATEMENT

Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.