Onboarding Specialist

Your Recruiting Company, Inc; United States; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with match

FSAs

Flexible work schedules

Tuition reimbursement

11 paid holidays

Paid time off from day one

Supplemental plans

Job summary

Your Recruiting Company, Inc (YRCI) is seeking an Onboarding Specialist to coordinate pre-employment activities, manage onboarding records, and ensure compliance across government-designated systems. This role requires strong attention to detail and experience with federal staffing processes in a fast-paced environment.

Responsibilities include issuing tentative offers, coordinating documentation, and working with hiring managers to ensure timely entry on duty.

Qualifications

• 4 years federal staffing experience.
• Bachelor's degree required; no degree implies extra 6 years of experience.
• Ability to work independently in a high-pressure environment.
• Experience with USAS, EHCM and eOPF highly preferred.

Responsibilities

• Prepare and issue tentative offer letters through USAS and other government systems.
• Coordinate pre-employment requirements and onboarding activities, including collection, review, and tracking of required documentation and forms.
• Communicate with selectees and hiring managers regarding tentative offers, onboarding requirements, forms, documents, and next steps to ensure timely entry on duty.
• Support initiation and tracking of pre-employment activities, including suitability, credentialing, security and other requirements.
• Conduct QR onboarding records and documentation for completeness and compliance prior to appointment processing.
• Create and maintain EHCM position builds to support recruitment, onboarding and appointment processing.
• Assist with onboarding transactions, case maintenance and workflow management within USAS and other systems.
• Maintain accurate onboarding case files, status reports and tracking records to support recruitment operations and audit readiness.
• Identify onboarding delays or compliance concerns and elevate to Government officials for resolution.
• Prepare and maintain written case notes documenting onboarding activities and communications.

Skills

Federal staffing

Independent work

USAS

EHCM

eOPF

Education

Master's Degree

Tools

USAS

EHCM

eOPF

Job description

Job Title

Onboarding Specialist

Location

US (Primary)

Job Type

Full-time

As an employee of YRCI working full-time, you are eligible for an attractive benefits package including medical, dental, vision, life, short-term and long-term disability insurance, 401(k) retirement plan with a defined company match, flexible spending accounts, flexible work schedules, tuition and professional development reimbursement programs, 11 paid holidays, paid time off that accrues beginning your first day of work, and a number of supplemental plans. Eligibility begins on YOUR VERY FIRST DAY OF EMPLOYMENT.

Exemption Type

Exempt

Education

Master's Degree

Job Description

• Prepare and issue tentative offer letters through USA Staffing (USAS) and other Government designated systems in accordance with applicable regulations, policies, and established procedures.
• Coordinate pre-employment requirements and onboarding activities, including collection, review, and tracking of required documentation and forms.
• Communicate with selectees and hiring managers regarding tentative offers, onboarding requirements, required forms, supporting documentation, outstanding requirements, appointment processing activities and next steps to ensure timely entry on duty.
• Support initiation and tracking of pre-employment activities, including suitability, credentialing, security, and other requirements as directed.
• Conduct Quality Review (QR) onboarding records and documentation for completeness, accuracy, and compliance with established procedures prior to appointment processing.
• Create and maintain position builds in Enterprise Human Capital Management (EHCM) to support recruitment, onboarding, and appointment processing activities, ensuring position data is accurate, complete, and aligned with approved organizational and position information.
• Assist with onboarding transactions, case maintenance, and workflow management within USASand other Government-designated systems.
• Maintain accurate onboarding case files, status reports, and tracking records in accordance with applicable records management requirements to support recruitment operations, reporting requirements, and audit readiness.
• Identify onboarding delays, documentation deficiencies, processing issues, or compliance concerns and elevate them to designated Government officials for resolution.
• Prepare and maintain written case notes documenting onboarding activities, applicant communications, status updates, and actions taken throughout the pre-employment process.

Job Requirements

• 4 years Federal Staffing experience.
• Bachelors degree (no degree requires and extra 6 years of experience).
• Ability to work independently in a high-pressure environment.
• Experience with USAS, EHCM and electronic Official Personnel Folder (eOPF) highly preferred.

We employ people who are driven by excellence, committed to integrity, and inspired by opportunities to achieve positive results.We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. YRCI is an E-Verify employer. As a contractor and subcontractor, YRCI shall abide by the requirements of 41 CFR §§ 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability, and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities. No sponsorship is available for this position.