Onboarding Specialist

Aston Carter; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Aston Carter is seeking an organized Onboarding Coordinator to oversee onboarding processes in New York. This entry-level temporary position involves managing the filing of onboarding documents and maintaining effective communication with all stakeholders to ensure a seamless onboarding experience for candidates. The ideal candidate will have strong organizational skills, proficiency in Excel, and previous administrative experience. Join a dynamic team that values collaboration and offers numerous employee benefits.

Benefits

Health plans

401k plan

Generous paid time off

Discounts on groceries

Onsite store purchase discounts

Qualifications

• Minimum 2 years of administrative assistant experience required.
• Bilingual in English and Spanish preferred.

Responsibilities

• Manage digital filing of onboarding documents in the HR system.
• Collaborate with recruiters and department managers on hiring updates.
• Support candidates through onboarding and fulfill requirements for new hires.

Skills

Organizational skills

Communication

Multi-tasking

Education

High School Diploma or GED

Tools

Microsoft Excel

HRIS (UKG)

SharePoint

Job description

1 week ago Be among the first 25 applicants

Job Title: Immediate Onboarding Coordinator

Job Description

We are seeking an organized and proactive Onboarding Coordinator to join our team. This role involves overseeing the digital filing of onboarding documents in our HR system and collaborating with recruiters and department managers to ensure seamless communication of hiring updates to candidates. The position plays a critical part in supporting candidates through the onboarding process, managing the transition of temporary employees to full-time roles, and maintaining recruitment reports using various tools.

Responsibilities

• Manage the digital filing of onboarding documents in the HR system.
• Collaborate with recruiters and department managers to communicate hiring updates to candidates.
• Partner with HR Administration and Safety to verify all onboarding requirements have been met and schedule new hires for orientation.
• Support candidates through the onboarding process by creating applicant profiles and completing all onboarding steps.
• Oversee the onboarding of third-party temporary employees transitioning to full-time positions.
• Maintain various recruitment reports using Excel, SharePoint, and other Microsoft tools.
• Communicate with candidates using recruitment tools such as HRIS (UKG), XOR, LinkedIn, and Indeed.
  
  

Essential Skills

• 2+ years of administrative assistant experience.
• Experience planning for large groups.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Excel.
• Ability to multi-task in a high-volume setting.
  
  

Additional Skills & Qualifications

• High School Diploma or GED; some college preferred.
• Bilingual in English and Spanish preferred.
  
  

Work Environment

The role requires working onsite from 9 AM to 5 PM. The work environment is dynamic, with opportunities to shift schedules to support recruiting events as needed, with advance notice. Employees enjoy benefits such as health plans, 401k, generous paid time off, and discounts on groceries and onsite store purchases. There are regular events and barbecues to foster a collaborative and appreciative workplace culture.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Bronx,NY.

Application Deadline

This position is anticipated to close on Jun 17, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Human Resources

• Industries

  Staffing and Recruiting

Referrals increase your chances of interviewing at Aston Carter by 2x

Get notified about new Onboarding Specialist jobs in Bronx, NY.

New York City Metropolitan Area $60,000.00-$80,000.00 4 weeks ago

New York City Metropolitan Area 1 day ago

New York, NY $72,000.00-$80,000.00 5 days ago

New York, NY $50,000.00-$60,000.00 3 weeks ago

New York, NY $70,000.00-$95,000.00 2 weeks ago

New York, NY $100,000.00-$120,000.00 2 days ago

Bronx, NY $57,174.00-$63,000.00 6 days ago

New York, NY $64,500.00-$70,000.00 6 months ago

New York, NY $80,000.00-$100,000.00 2 weeks ago

New York, NY $70,000.00-$95,000.00 1 week ago

New York, NY $60,000.00-$80,000.00 4 months ago

Customer Onboarding Specialist (New York)

New York, NY $90,000.00-$115,000.00 3 weeks ago

New York, NY $50,000.00-$60,000.00 1 month ago

New York, NY $65,000.00-$70,000.00 4 months ago

Newark, NJ $38,500.00-$52,250.00 1 month ago

Syosset, NY $55,000.00-$60,000.00 1 week ago

New York City Metropolitan Area $65,000.00-$85,000.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.