Onboarding Specialist

LHH; Nashville (TN); Hybrid; USD 40,000 - 55,000; Full time

Job summary

A leading recruitment firm is seeking a detailed-oriented Onboarding Specialist for a hybrid position in Nashville, TN. The role involves organizing and categorizing employee files and pre-employment documentation. The ideal candidate will have a background in HR operations and experience with digital files and workflows. Strong organizational skills and attention to detail are essential. Join us to support a large HR documentation project and help ensure compliance and quality standards are met.

Qualifications

• Experience in HR operations, onboarding, compliance, and credentialing.
• Familiarity with digital files and structured workflows.
• Strong attention to detail and organization skills.

Responsibilities

• Review and organize pre-employment health screening documents.
• Categorize documents based on guidelines.
• Upload documentation into the HR system accurately.

Skills

Attention to detail

Organizational skills

HR operations knowledge

Document management proficiency

Tools

HRIS

PDF tools

Job description

LHH Recruitment Solutions is currently looking for a highly organized, detail‑focused professional to support a large HR documentation project. In this role, the Onboarding Specialist will review, organize, and categorize employee files and pre‑employment documentation. You’ll work with large PDF packets, separate them into the correct sections, and upload them into the HR system using established guidelines and workflows.

🌎 Location: Hybrid Nashville, TN (MUST be local)

What You’ll Do

• Review and organize multi‑page employee pre‑employment health screening documents
• Break files into the appropriate categories based on provided guidelines
• Review and identify key information within health assessments, questionnaires, and other employee wellness documentation
• Label and maintain digital files using consistent naming conventions
• Upload documentation into the HR system accurately and efficiently
• Monitor progress, maintain tracking logs, and meet project deadlines
• Ensure all documentation meets internal compliance and quality standards
• Handle confidential and sensitive information with professionalism and care

Ideal Experience

• Background in HR operations, onboarding, compliance, and credentialing.
• Experience working with digital files, PDF tools, and structured workflows
• Comfort navigating HRIS or document management systems
• Strong attention to detail and ability to spot missing or incorrect information
• Ability to stay organized while handling repetitive, high-volume work