Onboarding Manager

ApprentiScope; United States; Remote; USD 110,000 - 150,000; Full time

Benefits offered by this job

Educational, Bereavement & Parental-le

20 days paid time off

Work from home stipend

Equity stock options

Job summary

ApprentiScope, Inc. is seeking an Onboarding Specialist to lead new customer implementations from contract to go-live. You will architect project plans, coordinate data migrations, enable SSO, and guide IT and security stakeholders through technical rollouts.

You will also scale onboarding for smaller customers with cohort trainings and self-serve resources, building templates and playbooks as part of a growing team. This role blends project management with technical configuration and teaching.

Qualifications

• 4+ years in implementation, onboarding, or technical project management at a B2B SaaS company.
• Proven ability to run 10+ concurrent implementations with multi-stakeholder coordination.
• Hands-on experience with SSO and identity providers (SAML, Entra, Okta), data migration, and integrations.
• Experience running enterprise rollouts: security reviews, IT and procurement stakeholders, multi-month timelines.
• Experience building or running one-to-many onboarding: cohorts, webinars, templated implementations.
• Comfort with data: tracking cycle times and CRM hygiene (HubSpot).
• Aptitude for developing deep technical product knowledge and learning a regulated domain: Registered Apprenticeship compliance.
• Training and facilitation skills: can teach a room of field users or executives.
• Writes documentation that others can run: project plans, status updates, playbooks.
• Structured operator who can manage a dozen concurrent projects without detail slips.

Responsibilities

• Own new customer onboarding from contract signature to go-live: build the project plan, set milestones, coordinate stakeholders, and deliver on schedule.
• Run enterprise implementations end to end: SSO and identity setup, data migration, security coordination, and phased rollouts.
• Configure each customer's environment around their program structure and compliance requirements.
• Deliver role-based training for sponsors, admins, and field staff.
• Track time-to-launch and proactively clear blockers; ensure a named owner and next steps.

Skills

Implementation management

SaaS onboarding

SSO setup

Data migration

Training delivery

CRM hygiene

Technical coordination

Documentation

Project delivery

Tools

HubSpot

Job description

ApprentiScope is the leading workforce-management platform purpose-built for Registered Apprenticeship programs. Our customers range from Fortune 500 companies to State Governments. ApprentiScope’s robust platform replaces labor-intensive manual processes, enabling our customers to scale their programs, reduce their compliance burden, and generate measurable outcomes. We are a seed-stage, fully remote company with a small, high-performing team.

About the Role

Onboarding Specialists own every new customer's journey from signed contract to go-live. You'll run our largest implementations end to end: building project plans, coordinating data migrations, standing up SSO, and guiding customer IT and security stakeholders through technical rollouts. At the same time, you'll build the scaled onboarding motion for our smaller customers: cohort kickoffs, group training, and self-serve resources that cut time-to-launch without cutting quality. You're our first dedicated onboarding hire, which means you'll inherit a live queue of active implementations and build the system while running it. At go-live, you hand each customer to a Customer Success Manager who owns the ongoing relationship, renewal, and expansion. Your job is to get every customer to that handoff quickly, configured correctly, and confident in the product. The role sits at the intersection of project management, technical configuration, and teaching.

Responsibilities

Onboarding & Implementation

• Own new customer onboarding from contract signature to go-live: build the project plan, set milestones, coordinate stakeholders, and deliver on schedule
• Run enterprise implementations end to end: SSO and identity setup (SAML, Microsoft Entra, Okta), data migration, security and IT coordination, and phased rollouts across programs and locations
• Configure each customer's environment around their program structure and compliance requirements, including compliance workflows, coordinating internally on data migration and integrations
• Deliver role-based training that makes program sponsors, administrators, and field staff self-sufficient quickly
• Track time-to-launch and clear blockers proactively; no project stalls without a named owner and a next step

Scaled Onboarding

• Design and run the one-to-many motion for smaller customers: cohort kickoffs, live group training, and office hours
• Build the templates, guides, and self-serve resources that reduce per-customer onboarding hours every quarter
• Turn what you see in the field into a prioritized friction list for the product team: what should be self-serve, what should be automated, what confuses customers

Systems & Handoffs

• Define and enforce the go-live gate: a completion checklist plus a first adoption milestone before any account moves to steady state
• Bring the account's CSM in at kickoff so every customer meets their long-term owner on day one
• Own onboarding metrics and report them weekly: time-to-launch, active project count, go-live rate, and aging on anything stalled
• Build the onboarding playbook (project templates, milestone plans, training curriculum) as an early member of a growing team

Skills & Qualifications

• 4+ years in implementation, onboarding, professional services, or technical project management at a B2B SaaS company
• Proven ability to run 10+ concurrent implementations: multi-stakeholder coordination, milestone tracking, and on-time delivery
• Hands-on experience with technical implementation work: SSO and identity providers (SAML, Entra, Okta), data migration, and integrations, comfortable working directly with customer IT teams
• Experience running enterprise rollouts: security reviews, IT and procurement stakeholders, multi-month timelines
• Experience building or running one-to-many onboarding: cohorts, webinars, templated implementations
• Comfort with data: tracking cycle times and capacity, maintaining CRM hygiene (we run on HubSpot)
• Aptitude for developing deep technical product knowledge (configuration, integrations, workflows) and learning a regulated domain: Registered Apprenticeship compliance
• Training and facilitation skill: can teach a room of field users or a C-suite sponsor with equal clarity
• Writes documentation other people can actually run: project plans, status updates, playbooks
• Structured operator: runs a dozen concurrent projects without letting details slip
• Finisher: allergic to stalled projects; drives every implementation to go-live and closes every loop
• Builder: documents as they go and turns anything done twice into a template
• Proactive, not reactive: customers and teammates always know the status and the next step
• Boundary-disciplined: protects the project plan, flags scope creep early, and hands off cleanly instead of holding on
• Composed under pressure: keeps priorities straight when timelines compress and multiple accounts need attention at once
• Intellectually curious: genuinely wants to master a complex, compliance-driven product and domain
• Educational, Bereavement & Parental leave
• 20 days paid time off
• Work from home stipend

Compensation

• Equity: significant early-stage stock options