Project Coordinator

Apprenti; United States; Remote; USD 75,000 - 85,000; Full time

Benefits offered by this job

Company-paid health insurance

Generous HSA contributions

PTO + holidays

401(k) with company match

Phone/WIFI allowance

New employee onboarding allowance

All remote workforce

Job summary

Apprenti is seeking a remote Project Coordinator to advance operational improvement initiatives across the organization. You will track milestones, prepare schedules, and coordinate stakeholder communications to ensure projects progress smoothly and items are completed on time.

The ideal candidate has 3–5 years of experience in project coordination or PMO roles, excellent written and verbal communication, and the ability to facilitate meetings across departments.

Qualifications

• 3–5 years in project coordination, PMO, or ops support.
• Strong organizational skills across multiple projects.
• Able to coordinate across teams and departments.
• Excellent written and verbal communication.
• Facilitate meetings and guide decisions.
• Experience with Salesforce or data reporting is preferred.

Responsibilities

• Advance operational improvement projects with tracked milestones.
• Develop project documentation, schedules, and stakeholder plans.
• Lead meetings and capture notes and decisions.
• Maintain SOPs, process maps, and workflows.
• Guide the Project Administrator and provide feedback.
• Collaborate with departments to gather requirements.
• Produce regular status reports and dashboards.
• Support change management and training coordination.
• Identify risks and log issues; escalate as needed.
• Record lessons learned and drive continuous improvement.
• Perform additional duties as needed.

Skills

Project coordination

Organizational skills

Communication

Meeting facilitation

Remote work

Attention to detail

Tools

Salesforce

Data reporting

PM tools

MS Office

Job description

Key Responsibilities

• Manage the advancement of operational improvement projects through diligent tracking of action items, deliverables, and project milestones.
• Assist in the development of project documentation, including scheduling, agenda creation, and comprehensive stakeholder communication plans.
• Organize and lead project meetings, ensuring accurate capture of notes, key decisions, and the monitoring of necessary follow-up tasks.
• Govern the maintenance of standard operating procedures, process maps, and project‑related workflows, applying consistent PMO templates and documentation standards.
• Guide and review the work of the Project Administrator on shared projects, providing feedback and support as they build their project management skills.
• Work across departments to collect requirements and address implementation challenges alongside diverse internal stakeholders.
• Participate in workflow analysis and process assessments - applying continuous improvement principles such as process mapping and root‑cause analysis - to foster greater organizational standardization and efficiency.
• Communicate regular status reports to leadership and project sponsors regarding the health and progress of initiatives.
• Enable change management efforts by supporting training coordination, communication strategies, and procedural documentation, including oversight of new tool and process rollouts.
• Contribute to the creation of reports and performance dashboards designed to evaluate project success and operational impact.
• Identify potential project risks or dependencies, maintain basic risk and issue logs, and ensure timely escalation of concerns to relevant parties.
• Foster a culture of continuous improvement by recording lessons learned and proposing future enhancements, partnering with the Continuous Improvement Specialist where relevant.
• Perform additional duties and support specialized Operational Enablement projects as requested.

Ideal Qualifications and Qualities

• Minimum of 3-5 years of experience in project coordination, project management, or operational support roles.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Ability to coordinate work across multiple teams and departments.
• Strong written and verbal communication skills.
• Ability to facilitate meetings and guide teams toward decisions and next steps.
• Comfortable documenting processes and translating complex workflows into clear operational procedures.
• Experience administering project management tools or systems and maintaining data accuracy within them.
• Familiarity with continuous improvement or process improvement methodologies.
• Strong attention to detail and ability to follow projects through to completion.
• Self‑motivated with the ability to work independently in a remote environment.
• Experience with Salesforce, operational systems, or data reporting tools is preferred.

What We Offer

The target base salary for this role ranges from $75,000 - $85,000. Placement within this range is determined by the candidate's qualifications, skills and relevant experience.

We offer the following key benefits for this full‑time role:

• Company‑paid medical, dental, vision, and life insurance for employees and their dependents
• Generous HSA company contributions for those who elect the high‑deductible plan
• Flexible and self‑managed PTO program, plus 11 company holidays, and a week‑long mid‑year break
• 401(k) program with 4% company match, after 90 days of employment
• $125 monthly phone/WIFI allowance
• New employee office one‑time setup allowance of $300.
• All remote workforce

Physical Duties & Work Environment

• Operates remotely within a predominantly digital workspace.
• Capable of remaining seated or standing at a workstation for prolonged durations.
• Proficient in utilizing both macOS and Windows OS operating environments across diverse organizational software platforms.
• Available to conduct regular phone and video meetings with internal and external partners.
• Occasional travel up to 10% may be requested for major functions and onsite team gatherings.

Every position requires certain physical capabilities. Apprenti seeks to make reasonable accommodations that enable individuals with disabilities to perform essential duties when possible. The preceding job description is not intended to describe in detail the multitude of tasks that may be assigned, but rather to provide a general overview of the expectations and responsibilities of this position. As business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned.

Equal employment opportunity is a fundamental principle at Apprenti. We are committed to a work environment in which relationships are characterized by dignity, courtesy, and respect. We are committed to nondiscrimination in all business operations.