Onboarding & HR Operations Specialist

State of South Carolina; South Carolina; On-site; USD 42,000 - 54,000; Full time

Job summary

Aiken Technical College is seeking an HR Coordinator to coordinate and administer human resources processes and services, including recruitment, onboarding, employee records, and HR operations, with a focus on accurate documentation and timely service.

The role provides guidance to employees, applicants, and supervisors on procedures, maintains confidentiality, and supports employee engagement and college programs.

Qualifications

• A high school diploma and clerical or administrative experience.
• A bachelor's degree may be substituted for the required work experience.
• Experience performing human resources functions, including recruitment, onboarding, and employee records management, is preferred.

Responsibilities

• Coordinate recruitment processes through the electronic applicant tracking system, including reviewing applications for completeness, monitoring recruitment status and timelines, communicating with applicants and hiring departments regarding required documentation and process requirements, maintaining recruitment records, and issuing status notifications.
• Coordinate and monitor pre-employment and hiring activities for faculty and staff positions, including reference checks, interview scheduling, background checks, and completion of required employment documentation. Prepare and distribute employment offer letters, communicate with candidates and hiring departments regarding outstanding requirements, resolve routine processing issues, and verify completion of required pre-employment steps in accordance with College policies and procedures.
• Coordinate onboarding and offboarding processes for faculty and staff, ensuring required documentation, system updates, and related activities are completed accurately and in a timely manner. Prepare and process employment documents, establish and maintain personnel files, enter and verify employee information, monitor outstanding requirements, and coordinate with appropriate departments regarding employee access, including the issuance and return of keys. Ensure employment records are accurate, complete, confidential, and maintained in accordance with applicable requirements and established procedures.
• Provide guidance to employees, applicants, and supervisors regarding HR processes, documentation requirements, forms, and established policies and procedures. Coordinate assigned HR operational activities, maintain tracking systems and records, monitor deadlines and required actions, and identify and resolve routine process issues. Recommend improvements to HR procedures and administrative practices to strengthen accuracy, consistency, efficiency, and customer service.
• Coordinate procurement and related office operations in accordance with College policies and procedures. Provide coordination and support for employee engagement initiatives, employee events, and other Human Resources activities. Support event planning and execution, including procurement, logistics, preparation, setup, and breakdown, to ensure events are organized and efficient.
• Provide support for assigned HR programs and processes, including employee leave administration, performance evaluation, policy and procedure maintenance, and campus security administrative functions. Coordinate assigned activities, maintain documentation, monitor required follow-up, and provide backup support to other HR team members as needed. Participate in College committees and campus-wide initiatives and perform other duties as assigned.

Skills

HR coordination

Recruitment support

Onboarding

Documentation

Education

High school diploma

Bachelor's degree substitution allowed

Tools

Electronic applicant tracking system

Job description

Aiken Technical College is seeking an HR Coordinator to coordinate and administer human resources processes and services, including recruitment, onboarding, employee records, and HR operations, with a focus on accurate documentation and timely service.

The role provides guidance to employees, applicants, and supervisors on procedures, maintains confidentiality, and supports employee engagement and college programs.