Onboarding & HR Operations Coordinator

Lexicon; St. Louis (MO); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with company match

Disability insurance

Dental & vision coverage

Job summary

Lexicon, operating in support of Cordell & Cordell, seeks an HR Assistant to manage the pre-hire onboarding and the new-employee lifecycle in a hybrid Missouri environment. You will own onboarding documentation, I-9 and E-Verify compliance, scheduling of virtual trainings, and provide reliable general administrative support to the HR team while maintaining confidentiality and accuracy in employee records.

This role requires strong organizational skills and collaboration with recruiters, HRBP,

Qualifications

• Some education in Human Resources, Business Administration, or a related field, or equivalent professional experience.
• 1–3 years of experience in HR administration, onboarding coordination, or a related administrative role; law firm or professional services environment a plus.
• Working knowledge of Form I‑9 and E‑Verify requirements; prior hands‑on experience strongly preferred.
• Experience with an HRIS platform (Paycom experience a plus) and general proficiency with Microsoft Office/365 (Outlook, Word, Excel, Teams).
• Comfortable coordinating and supporting virtual meetings/training sessions across video conferencing platforms (Microsoft Teams).

Responsibilities

• Pre-hire Onboarding Coordination: primary contact for new hires between offer acceptance and first day; track onboarding progress; maintain onboarding trackers and audit-ready records.
• Offer Documentation & Coordination: prepares and tracks offer letters; coordinates background checks and pre-employment screening; ensures paperwork is collected and filed.
• I‑9 and E‑Verify Compliance: completes Form I‑9 Section 2; monitors E‑Verify; maintains compliant I‑9/E‑Verify files.
• Virtual First‑Day Training & New Employee Orientation: schedules and supports virtual trainings; coordinates orientation and ensures access and equipment readiness.
• General HR Administrative Support: data entry, filing, reports; supports special projects; maintain confidentiality; suggest process improvements.

Skills

HR Administration

Onboarding Coordination

MS Office 365

Paycom

Education

Some education in HR or Business Administration

Tools

Paycom

Microsoft Teams

Microsoft Excel

Job description

Lexicon, operating in support of Cordell & Cordell, seeks an HR Assistant to manage the pre-hire onboarding and the new-employee lifecycle in a hybrid Missouri environment. You will own onboarding documentation, I-9 and E-Verify compliance, scheduling of virtual trainings, and provide reliable general administrative support to the HR team while maintaining confidentiality and accuracy in employee records.

This role requires strong organizational skills and collaboration with recruiters, HRBP,