Onboarding Coordinator/Analyst # 26-26079

Us Tech Solutions; Tampa (FL); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Us Tech Solutions is seeking an Onboarding Analyst to coordinate end-to-end preboarding and onboarding for employees and contingent workers in a regulated setting. You will serve as the central point of contact across HR Operations, Talent Acquisition, IT, Security, Procurement, and Compliance to ensure a compliant and efficient onboarding experience.

The role requires 3 years of onboarding operations experience, with familiarity in HRIS systems such as Fieldglass and Oracle.

Qualifications

• 3 years minimum in onboarding operations, HR operations, or related functions.
• Experience with HRIS and onboarding technologies is preferred.
• Experience in regulated/compliance-driven environments is a plus.

Responsibilities

• Coordinate end-to-end preboarding and onboarding for employees and contingent workers.
• Serve as primary point of contact for candidates, hiring managers, and onboarding partners.
• Monitor cases, track progress, and manage follow-up activities and escalations.
• Support access gating, identity verification, and right-to-work processes.
• Ensure onboarding documents and attestations are completed accurately and on time.
• Maintain onboarding records per company standards and audit requirements.
• Identify process improvements to boost efficiency and compliance.

Skills

Onboarding

HRIS

Communication

Organizational

Policy compliance

Education

Bachelor's degree in HR/Business Admin

Tools

Fieldglass

Oracle

Job description

Duration:6 months, Possible CTH
Hybrid 3 day Onsite

Job Description

• The Onboarding Analyst is responsible for coordinating end-to-end preboarding and onboarding activities for employees and contingent workers in a highly regulated environment.
• This role serves as a central point of coordination across candidates, hiring managers, HR Operations, Talent Acquisition, IT, Security, Procurement, and Compliance to deliver a seamless, compliant, and operationally ready onboarding experience.
• The analyst will initiate and coordinate onboarding activities, monitor case status, manage communications, and support readiness activities from preboarding through Day 1.
• This role ensures onboarding requirements, access gating controls, employment eligibility requirements, documentation, training, and system access activities are completed in accordance with company policies, regional requirements, and operational standards.
• This position provides regional and time zone-aligned support for employees and contingent workers while helping maintain compliance, onboarding efficiency, and audit readiness.

Responsibilities

• Coordinate end-to-end preboarding and onboarding activities for employees and contingent workers using First Advantage and related HCM systems, ensuring adherence to company policy, governance standards, and regional requirements.
• Initiate onboarding workflows and monitor cases to ensure timely completion of required activities.
• Track onboarding progress and proactively manage follow-up activities, escalations, and outstanding requirements.
• Serve as the primary point of contact for candidates, contingent workers, hiring managers, and cross-functional onboarding partners.
• Provide regional and time zone‑aligned onboarding support across multiple worker populations and business units.
• Support onboarding access gating controls to help ensure required activities are completed prior to worker activation or access provisioning.
• Coordinate identity verification activities through onboarding and Day 1 processes.
• Support employment eligibility or right-to-work verification requirements where applicable.
• Ensure required onboarding documents, agreements, attestations, and acknowledgements are completed accurately and on time.
• Monitor onboarding workflows for potential risks, security concerns, or exceptions and elevate appropriately.
• Coordinate compliance training assignments, completion tracking, and follow‑up activities.
• Partner with HR Operations, Talent Acquisition, Procurement, Compliance, Security, and hiring managers to resolve onboarding issues and delays.
• Ensure onboarding records and documentation are maintained in accordance with company standards and audit requirements.
• Identify process improvement opportunities to enhance onboarding efficiency, compliance, and candidate experience.

Experience

• 3 years of experience supporting onboarding operations, HR operations, workforce administration, or related operational functions.

Skillsets

• Strong organization and coordination skills with the ability to manage multiple onboarding cases simultaneously.
• Strong attention to detail and the ability to manage sensitive and confidential information.
• Strong communication and customer service skills with the ability to partner effectively across multiple teams and stakeholders.
• Ability to manage multiple priorities in a high-volume operational environment.
• Experience with HRIS and onboarding technologies, including Fieldglass and Oracle, preferred.

Education

• Bachelor's degree in Human Resources, Business Administration, or a related field.

Additional Qualifications

Experience working in a regulated or compliance-driven environment preferred.

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on‑demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.