Onboarding & Compliance Representative

MMC Group LP; Irving (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

MMC Group LP is seeking an organized Onboarding & Compliance Representative to support the employee onboarding lifecycle across client programs and a multi-state workforce. You will monitor workflows, coordinate screenings, and help ensure I-9 compliance with accuracy and efficiency.

The role requires meticulous attention to detail, strong organizational skills, and the ability to handle confidential information in a fast-paced, multi-platform environment.

Qualifications

• 1–3 years of onboarding, HR administration, staffing operations, compliance, or related field.
• Experience supporting a high-volume staffing or multi-state workforce preferred.
• Working knowledge of Form I-9 and employment eligibility requirements preferred.
• Experience coordinating background checks and drug screenings preferred.
• Strong skills with HR platforms and dashboards.

Responsibilities

• Monitor new-hire onboarding activity from initiation through final clearance.
• Oversee automated workflows and ensure forms, notifications, and tasks are completed.
• Review dashboards and reports to identify incomplete, overdue, or failed processes.
• Resolve onboarding exceptions and troubleshoot system issues.

Skills

Onboarding

HR administration

Multi-state workforce

Attention to detail

Organization

Time management

Problem solving

Communication

Confidentiality

Tools

ATS/HRIS

Job description

MMC Group is seeking an organized, detail-oriented Onboarding & Compliance Representative to support the employee onboarding lifecycle across multiple client programs and a multi-state workforce.

This position will monitor automated onboarding workflows, coordinate pre-employment screenings, support Form I-9 compliance, and resolve incomplete or exception-based onboarding requirements. The ideal candidate is comfortable working across multiple technology platforms, managing competing deadlines, and handling confidential employee information in a fast-paced environment.

What You’ll Do

• Monitor new-hire onboarding activity from initiation through final clearance
• Oversee automated workflows and ensure required forms, notifications, and tasks are completed
• Review dashboards and reports to identify incomplete, overdue, or failed processes
• Resolve onboarding exceptions and troubleshoot system-related issues
• Initiate and track background checks and drug screenings
• Follow up with candidates, vendors, clients, and internal teams regarding outstanding requirements
• Monitor timely completion of Form I-9 requirements
• Review I-9 documentation and workflows for completeness and accuracy
• Track reverifications and expiring employment authorization documents
• Support E-Verify processes when applicable
• Maintain organized, accurate, and audit-ready electronic records
• Monitor client- and state-specific onboarding requirements
• Confirm employees have satisfied all applicable requirements before being cleared to begin work
• Assist with testing new workflows, system enhancements, and automation initiatives
• Identify opportunities to improve efficiency and reduce manual processes

What We’re Looking For

• 1–3 years of experience in onboarding, HR administration, staffing, recruiting operations, compliance, or a related field preferred
• Experience supporting a high-volume staffing or multi-state workforce strongly preferred
• Working knowledge of Form I-9 and employment eligibility requirements preferred
• Experience coordinating background checks and drug screenings preferred
• Strong computer skills with the ability to learn HR, ATS, onboarding, and screening platforms
• Comfort working with automated workflows, dashboards, reports, and exception queues
• Exceptional attention to detail and follow-through
• Strong organizational, time-management, and problem-solving skills
• Ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion

Attention to Detail Compliance Mindset Technology and Automation Problem Solving Sense of Urgency Organization Follow-Through Customer Service Accountability Confidentiality