Onboarding Specialist

FCS Security Services, Inc.; Hermiston, Northern (OR, KY); Hybrid; USD 42,000 - 65,000; Full time

Job summary

FCS Security Services, Inc. is seeking an Onboarding Specialist to ensure a smooth, timely, and compliant onboarding experience for new hires. You will bridge recruitment and operations, guiding candidates from offer acceptance through orientation and readiness for assignment.

You will create positive first impressions, streamline onboarding processes, and support hiring efforts across multiple locations while coordinating with recruiters and operations managers.

Qualifications

• High school diploma or equivalent required.
• Experience in onboarding, or HR support preferred.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication skills, both written and verbal.
• Comfortable using applicant tracking systems and other HR tools.
• Knowledge of compliance requirements (background checks, licensing, etc.) is a plus.

Responsibilities

• Coordinate the full onboarding process, including background checks, pre-employment requirements, and document collection.
• Ensure all new hire paperwork is completed accurately and in a timely manner.
• Schedule and support orientation sessions, ensuring candidates are fully prepared to attend.
• Communicate with new hires via phone, text, and email to provide clear next steps and expectations.
• Verify compliance with company, state, and federal requirements, including licensing and certifications.
• Maintain accurate records of onboarding progress and documentation within internal systems.
• Partner with recruiters and operation managers to align on orientation schedules and staffing needs.
• Track onboarding completion and follow up with candidates to prevent delays or no-shows.
• Create employee files in HRIS system.
• Community outreach and attending hiring events.
• other duties as required

Skills

Organizational skills

Written and verbal communication

Multitasking

Time management

Interpersonal skills

Education

High school diploma or equivalent

Tools

Applicant Tracking Systems

HRIS

Job description

Overview

As an Onboarding Specialist, you will play a critical role in preparing new hires for success by ensuring a smooth, timely, and compliant onboarding experience. You'll serve as the bridge between recruitment and operations, guiding a high volume of candidates from offer acceptance through orientation and readiness for assignment.

In this role, you will have the opportunity to create a positive first impression for new employees, streamline onboarding processes, and support hiring efforts across multiple locations.

Key Responsibilities

• Coordinate the full onboarding process, including background checks, pre-employment requirements, and document collection


• Ensure all new hire paperwork is completed accurately and in a timely manner


• Schedule and support orientation sessions, ensuring candidates are fully prepared to attend


• Communicate with new hires via phone, text, and email to provide clear next steps and expectations


• Verify compliance with company, state, and federal requirements, including licensing and certifications


• Maintain accurate records of onboarding progress and documentation within internal systems


• Partner with recruiters and operation managers to align on orientation schedules and staffing needs


• Track onboarding completion and follow up with candidates to prevent delays or no-shows


• Create employee files in HRIS system


• Community outreach and attending hiring events


• other duties as required

Qualifications

• High school diploma or equivalent required;


• Experience in onboarding, or HR support preferred


• Strong organizational skills with the ability to manage multiple priorities


• Excellent communication skills, both written and verbal


• Comfortable using applicant tracking systems and other HR tools


• Knowledge of compliance requirements (background checks, licensing, etc.) is a plus

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