Onboarding & Compliance Partner, DOT/FMCSA

Pro-Vac; Deer Park (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Pro-Vac in Deer Park, TX seeks a Talent Partner, Onboarding (DOT/FMCSA) to manage onboarding from offer to day one, ensuring regulatory compliance and a smooth transition. You will work with HR, Hiring Managers, Legal, IT, and auditors to uphold policy adherence and audit readiness.

The role emphasizes governance, process improvement, and stakeholder collaboration to deliver a superior onboarding experience while maintaining data integrity and compliance across multi-state hiring.

Qualifications

• 5+ years of onboarding, HR operations, compliance, talent management, or employee experience management.
• Experience with multi-state and remote hiring.
• Strong knowledge of DOT and FMCSA employment regulations, onboarding practices, and HR compliance requirements.
• Experience handling sensitive and confidential employee information.
• Strong project management and stakeholder management skills.

Responsibilities

• Ensure completion and accuracy of all pre-employment and onboarding compliance requirements, including employment eligibility verification, background checks, licensing, certifications, policy acknowledgments, and required training.
• Monitor compliance with federal, state, local, and organizational regulations related to employee onboarding.
• Maintain onboarding records and documentation in accordance with record-retention policies and audit standards.
• Conduct periodic reviews and audits of onboarding processes, documentation, and systems to identify compliance risks and process gaps.
• Partner with Legal, Compliance, Risk, and HR teams to implement updates related to regulatory or policy changes.
• Serve as the primary point of contact for new hires from offer acceptance through onboarding completion.
• Coordinate and track onboarding activities to ensure all required milestones are completed on time and ensure consistent communications are delivered to management.
• Provide guidance on onboarding requirements, policies, and procedures.
• Ensure a positive and consistent onboarding experience while balancing compliance requirements and business needs.
• Monitor onboarding metrics, including compliance completion rates, audit findings, time-to-productivity, and new hire readiness.
• Develop and maintain compliance dashboards and reports for HR and leadership stakeholders.
• Identify opportunities to improve onboarding efficiency, reduce risk, and enhance the employee experience.
• Support implementation and optimization of onboarding systems, workflows, and automation tools.
• Collaborate with Hiring Managers, HR, Talent Acquisition, IT, and Executive teams to ensure onboarding requirements are met.
• Provide training and guidance to managers on onboarding policies and compliance standards.
• Serve as a subject matter expert for onboarding compliance processes and best practices.

Skills

DOT/FMCSA Compliance

Regulatory Knowledge

Attention to Detail

Process Improvement

Project Management

Stakeholder Collaboration

Communication & Influence

Data Analysis

Customer Service

Change Management

Tools

Workday

Greenhouse

UltiPro

Job description

Pro-Vac in Deer Park, TX seeks a Talent Partner, Onboarding (DOT/FMCSA) to manage onboarding from offer to day one, ensuring regulatory compliance and a smooth transition. You will work with HR, Hiring Managers, Legal, IT, and auditors to uphold policy adherence and audit readiness.

The role emphasizes governance, process improvement, and stakeholder collaboration to deliver a superior onboarding experience while maintaining data integrity and compliance across multi-state hiring.