Talent Partner, Onboarding (DOT / FMCSA)

Pro-Vac; Deer Park (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Pro-Vac in Deer Park, TX seeks a Talent Partner, Onboarding (DOT/FMCSA) to manage onboarding from offer to day one, ensuring regulatory compliance and a smooth transition. You will work with HR, Hiring Managers, Legal, IT, and auditors to uphold policy adherence and audit readiness.

The role emphasizes governance, process improvement, and stakeholder collaboration to deliver a superior onboarding experience while maintaining data integrity and compliance across multi-state hiring.

Qualifications

• 5+ years of onboarding, HR operations, compliance, talent management, or employee experience management.
• Experience with multi-state and remote hiring.
• Strong knowledge of DOT and FMCSA employment regulations, onboarding practices, and HR compliance requirements.
• Experience handling sensitive and confidential employee information.
• Strong project management and stakeholder management skills.

Responsibilities

• Ensure completion and accuracy of all pre-employment and onboarding compliance requirements, including employment eligibility verification, background checks, licensing, certifications, policy acknowledgments, and required training.
• Monitor compliance with federal, state, local, and organizational regulations related to employee onboarding.
• Maintain onboarding records and documentation in accordance with record-retention policies and audit standards.
• Conduct periodic reviews and audits of onboarding processes, documentation, and systems to identify compliance risks and process gaps.
• Partner with Legal, Compliance, Risk, and HR teams to implement updates related to regulatory or policy changes.
• Serve as the primary point of contact for new hires from offer acceptance through onboarding completion.
• Coordinate and track onboarding activities to ensure all required milestones are completed on time and ensure consistent communications are delivered to management.
• Provide guidance on onboarding requirements, policies, and procedures.
• Ensure a positive and consistent onboarding experience while balancing compliance requirements and business needs.
• Monitor onboarding metrics, including compliance completion rates, audit findings, time-to-productivity, and new hire readiness.
• Develop and maintain compliance dashboards and reports for HR and leadership stakeholders.
• Identify opportunities to improve onboarding efficiency, reduce risk, and enhance the employee experience.
• Support implementation and optimization of onboarding systems, workflows, and automation tools.
• Collaborate with Hiring Managers, HR, Talent Acquisition, IT, and Executive teams to ensure onboarding requirements are met.
• Provide training and guidance to managers on onboarding policies and compliance standards.
• Serve as a subject matter expert for onboarding compliance processes and best practices.

Skills

DOT/FMCSA Compliance

Regulatory Knowledge

Attention to Detail

Process Improvement

Project Management

Stakeholder Collaboration

Communication & Influence

Data Analysis

Customer Service

Change Management

Tools

Workday

Greenhouse

UltiPro

Job description

Position: Talent Partner, Onboarding (DOT/FMCSA)

Position Overview:

The Talent Partner, Onboarding is responsible for or overseeing, implementing and executing onboarding processes that ensure all new hires meet organizational, regulatory, and compliance requirements before and during their transition into the company. This role will manage the candidate lifecycle from offer stage to their first day within the organization, and support existing employees through their talent cycle. This role partners closely with HR, Talent Acquisition, Hiring Managers, Legal, IT, and other stakeholders to deliver a seamless onboarding experience while maintaining strict adherence to employment laws, company policies, and audit requirements.

Responsibilities

Onboarding Compliance & Governance

• Ensure completion and accuracy of all pre-employment and onboarding compliance requirements, including employment eligibility verification, background checks, licensing, certifications, policy acknowledgments, and required training.
• Monitor compliance with federal, state, local, and organizational regulations related to employee onboarding.
• Maintain onboarding records and documentation in accordance with record-retention policies and audit standards.
• Conduct periodic reviews and audits of onboarding processes, documentation, and systems to identify compliance risks and process gaps.
• Partner with Legal, Compliance, Risk, and HR teams to implement updates related to regulatory or policy changes.
• Serve as the primary point of contact for new hires from offer acceptance through onboarding completion.
• Coordinate and track onboarding activities to ensure all required milestones are completed on time and ensure consistent communications are delivered to management.
• Provide guidance on onboarding requirements, policies, and procedures.
• Ensure a positive and consistent onboarding experience while balancing compliance requirements and business needs.

Process Management & Reporting

• Monitor onboarding metrics, including compliance completion rates, audit findings, time-to-productivity, and new hire readiness.
• Develop and maintain compliance dashboards and reports for HR and leadership stakeholders.
• Identify opportunities to improve onboarding efficiency, reduce risk, and enhance the employee experience.
• Support implementation and optimization of onboarding systems, workflows, and automation tools.

Stakeholder Partnership

• Collaborate with Hiring Managers, HR, Talent Acquisition, IT, and Executive teams to ensure onboarding requirements are met.
• Provide training and guidance to managers on onboarding policies and compliance standards.
• Serve as a subject matter expert for onboarding compliance processes and best practices.

Requirements

• 5+ years of onboarding, HR operations, compliance, talent management, or employee experience management.
• Experienced in multi-state and remote hiring.
• Strong knowledge of DOT and FMCSA employment regulations, onboarding practices, and HR compliance requirements.
• Experience managing sensitive and confidential employee information.
• Strong project management, organizational, and stakeholder management skills.
• Experience with HRIS system tracking, (e.g. Workday, Greenhouse, UltiPro, etc.)
• Familiarity with Driver Qualifications files, Drug & Alcohol clearing house, DOT medical certifications and requirements.

Knowledge & Expertise

• DOT & FMCSA Compliance and Risk Management
• Regulatory Knowledge
• High Attention to Detail
• Process Improvement
• Project Management
• Stakeholder Collaboration
• Communication and Influence
• Data Analysis and Reporting
• Customer Service Orientation
• Change Management

Physical Requirements

• Ability to sit for extended periods while working at a computer and performing administrative tasks.
• Frequent use of computers, phones, and virtual communication platforms.
• Ability to communicate effectively verbally and in writing with employees, vendors, auditors, operational leaders, and executive leadership.
• Ability to occasionally lift and carry light office materials or files.
• Occasional travel may be required for meetings, office visits, training, audits, or other business-related activities.

About Pro-Vac

We deliver safe, efficient, and innovative subsurface solutions to support the maintenance and construction of our communities’ critical infrastructure through our expansive fleet and the most talented, highly skilled team in the industry.

For more information:

www.pro-vac.com

Legal Disclaimer: Pro-Vac is an Equal Employment Opportunity and Affimative Action employer.