On-Site Senior Executive Assistant & Operations Support

Weiler Career Opportunities; Mountainhome (PA); On-site; USD 52,000 - 72,000; Full time

Job summary

Weiler in Cresco, PA is seeking a Senior Administrative Assistant to provide advanced executive office support. You will manage calendars, coordinate meetings, and prepare briefing materials for senior leaders, ensuring smooth daily operations and timely communications.

This on-site role requires 3–5 years of admin experience, expert MS Office skills, and the ability to handle confidential information with discretion.

Qualifications

• 3–5 years of experience providing administrative support to senior executives and/or office operations.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and confidentiality.

Responsibilities

• Manage and coordinate complex calendars, meetings, and events.
• Anticipate executive needs and proactively manage priorities.
• Prepare executives for meetings by synthesizing information and highlighting risks, decisions, and follow-ups.
• Support governance-related activities and executive-level decision tracking.
• Develop meeting agendas, briefing materials, and track post-meeting actions.
• Arrange domestic and international travel, including itineraries and logistics.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Oversee incoming and outgoing correspondence, monitor supply levels, and ensure smooth day-to-day support functions.
• Maintain records and schedules for company fleet vehicles, including mileage tracking, service scheduling, registrations, and inspections.

Skills

Microsoft Office Suite

Executive support

Organization & time management

Communication skills

Discretion & confidentiality

Education

Bachelor’s degree or equivalent professional experience

Tools

HRIS systems

Microsoft Teams

Job description

Weiler in Cresco, PA is seeking a Senior Administrative Assistant to provide advanced executive office support. You will manage calendars, coordinate meetings, and prepare briefing materials for senior leaders, ensuring smooth daily operations and timely communications.

This on-site role requires 3–5 years of admin experience, expert MS Office skills, and the ability to handle confidential information with discretion.