Executive Assistant & Project Coordinator - Onsite Cresco

Weiler Abrasives Group; United (PA); On-site; USD 55,000 - 75,000; Full time

Job summary

The Weiler Abrasives Group in Cresco, PA, is seeking a Senior Administrative Assistant to provide advanced administrative support to the Executive Office, manage executives' calendars, meetings, and travel, and coordinate governance-related activities, ensuring confidential handling of sensitive information.

The role requires strong judgment, initiative, and ability to partner with senior leadership; on-site position with opportunities to optimize office operations and cross-functional

Qualifications

• 3–5 years of experience providing administrative support to senior executives and/or office operations.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and confidentiality.

Responsibilities

• Manage and coordinate complex calendars, meetings, and events.
• Anticipate executive needs and proactively manage priorities.
• Prepare executives for meetings by synthesizing information and highlighting risks, decisions, and follow-ups.
• Support governance-related activities and executive-level decision tracking.
• Develop meeting agendas, briefing materials, and track post-meeting actions.
• Arrange domestic and international travel, including itineraries and logistics.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Oversee incoming and outgoing correspondence, monitor supply levels, and ensure smooth day-to-day support functions.
• As part of broader office operations, maintain records and schedules for company fleet vehicles, including mileage tracking, service scheduling, registrations, and inspections. Ensure compliance with reporting requirements.
• Identify and implement process improvements to enhance office efficiency.

Skills

Calendar management

MS Office

Time management

Communication skills

Discretion/confidentiality

Education

Bachelor's degree or equivalent

Tools

HRIS systems

Microsoft Teams

Job description

The Weiler Abrasives Group in Cresco, PA, is seeking a Senior Administrative Assistant to provide advanced administrative support to the Executive Office, manage executives' calendars, meetings, and travel, and coordinate governance-related activities, ensuring confidential handling of sensitive information.

The role requires strong judgment, initiative, and ability to partner with senior leadership; on-site position with opportunities to optimize office operations and cross-functional