Records Management Specialist

KLA Industries; Detroit (MI); On-site; USD 42,000 - 64,000; Full time

Job summary

KLA Industries in Detroit, MI is seeking a Records Management Specialist to support the Information Governance team in a law firm office. The role is ideal for someone who is highly organized, detail‑oriented, service‑minded, and comfortable working with both physical records and information tracking systems.

You will help attorneys, legal teams, and administrative staff manage client and firm information according to established processes and compliance standards, including indexing, retention

Qualifications

• Bachelor’s degree or professional services experience in an office, legal, or records-related role.
• Strong MS Office skills (Word, Excel, Outlook, PowerPoint).
• High attention to detail with strong organizational abilities.
• Ability to work independently while supporting a collaborative team.

Responsibilities

• Maintain accurate records for onsite files, containers, barcodes, and storage locations
• Track and update information within the firm’s records management system
• Process requests from attorneys, legal teams, and administrative staff
• Support physical file transfers related to client matters
• Review, organize, index, and document physical records
• Assist with records retention, disposition, and destruction workflows
• Provide activity metrics and reporting related to records management
• Help support training for office personnel on records procedures
• Collaborate with Information Governance leadership to improve processes
• Assist with additional information management projects as needed

Skills

Attention to detail

Organizational skills

Customer-service mindset

Professional communication

Independent worker

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

We are recruiting for a Records Management Specialist to support the Information Governance team in a law firm office in Detroit.

This role is a strong fit for someone who is highly organized, detail-oriented, service-minded, and comfortable working with both physical records and information tracking systems. You will help attorneys, legal teams, and administrative staff manage client and firm information according to established processes and compliance standards.

Responsibilities

• Maintain accurate records for onsite files, containers, barcodes, and storage locations

• Track and update information within the firm’s records management system

• Process requests from attorneys, legal teams, and administrative staff

• Support physical file transfers related to client matter movement

• Review, organize, index, and document physical records according to firm standards

• Assist with records retention, disposition, and destruction workflows

• Provide activity metrics and reporting related to records management

• Help support training for office personnel on records and information procedures

• Work with Information Governance leadership and team members to improve office processes

• Assist with additional information management projects as needed

Requirements

• Bachelor’s degree or professional services experience in an office, legal, administrative, or records-related role

• Strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint

• Experience with information management, records management, or legal records is preferred

• High attention to detail with strong organizational skills

• Ability to work independently while also supporting a collaborative team environment

• Professional communication skills and a customer-service mindset

• Comfortable working with attorneys, staff, and teams across multiple offices

This is a great opportunity to build or advance a career in legal information management with a well-established professional services team.