On-Site Records Center Specialist - Secure & Detail-Driven

Penn State University; University Park (IL); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University in State College, Pennsylvania, is seeking a Records Center Specialist to support the daily operations of the Inactive Records Center. You will manage inventories, retention data, and lifecycle activities while coordinating secure destruction for paper records and media.

The role requires 100% on-site work at the University’s paper storage facility near the main library complex. Candidates must meet physical requirements and complete DoD, FERPA, HIPAA, and PII compliance

Qualifications

• Associate Degree required; no prior experience required or acceptable with relevant experience.
• Ability to lift up to 40 pounds regularly and stand for extended periods, with or without accommodation.
• Proficiency in Microsoft Excel and Word.
• Excellent organizational and time management skills with ability to handle competing priorities.

Responsibilities

• Support the day-to-day operations of the Records Center while ensuring compliance with University policies and regulatory requirements.
• Manage records inventories, retention information, and lifecycle activities using the records management system.
• Serve as a primary point of contact for University offices, providing responsive support for records storage, retrieval, transfer, and disposition.
• Coordinate the secure destruction of records and physical media in accordance with approved retention schedules.
• Monitor inventory and location data to ensure accurate record tracking and efficient operations.
• Prepare records disposition documentation and support records retention and compliance activities.
• Maintain facility security, operational records, and routine inspections to support a secure records environment.
• Develop and update records management resources, procedures, and training materials.
• Identify opportunities to enhance operational efficiency and improve service delivery.
• Perform transfer of records materials using equipment such as people lifts.

Skills

Microsoft Excel

Microsoft Word

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Education

Associate Degree

Tools

Records management system

Job description

Penn State University in State College, Pennsylvania, is seeking a Records Center Specialist to support the daily operations of the Inactive Records Center. You will manage inventories, retention data, and lifecycle activities while coordinating secure destruction for paper records and media.

The role requires 100% on-site work at the University’s paper storage facility near the main library complex. Candidates must meet physical requirements and complete DoD, FERPA, HIPAA, and PII compliance