Records Lifecycle & Compliance Specialist

The Pennsylvania State University; United States; On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Retirement plans

Job summary

The Pennsylvania State University Office of Records Management is seeking a Records Center Specialist to support the daily operations of the University’s Inactive Records Center. The role focuses on secure storage, tracking, retrieval and disposal of records in compliance with policies and procedures.

Responsibilities include maintaining inventories, processing records requests, supporting lifecycle activities, and coordinating secure destruction for paper records and media.

Qualifications

• Associate Degree required; no prior experience required, but relevant experience accepted in lieu of education.
• Onboarding includes FERPA, HIPAA, PII, and DoD compliance training.
• Employment requires successful background checks and U.S. work authorization.

Responsibilities

• Support day-to-day operations of the Records Center.
• Manage records inventories and lifecycle information in the system.
• Serve as primary contact for offices on storage, retrieval, transfer, and disposition of records.
• Coordinate secure destruction of records and physical media per retention schedules.
• Monitor inventory data to ensure accurate tracking and efficient operations.
• Prepare disposition documentation and support compliance activities.
• Maintain facility security and routine inspections in a secure environment.
• Develop and update records management resources and training materials.
• Identify opportunities to improve operational efficiency and service delivery.
• Perform transfer of records materials using equipment such as lifts.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Interpersonal skills

Education

Associate degree

Tools

Microsoft Excel

Microsoft Word

Job description

The Pennsylvania State University Office of Records Management is seeking a Records Center Specialist to support the daily operations of the University’s Inactive Records Center. The role focuses on secure storage, tracking, retrieval and disposal of records in compliance with policies and procedures.

Responsibilities include maintaining inventories, processing records requests, supporting lifecycle activities, and coordinating secure destruction for paper records and media.