Records Center Specialist: Secure, Efficient Records Management

The Pennsylvania State University; State College (Centre County); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

The Pennsylvania State University is seeking a Records Center Specialist to support the daily operations of the Inactive Records Center. The role ensures secure storage, tracking, retrieval, retention, and disposal of records in accordance with policy.

Responsibilities include managing inventories, coordinating secure destruction, and supporting records requests. The position is on-site near State College, with comprehensive benefits and DoD compliance training provided.

Qualifications

• Associate degree required; no prior work experience required.
• Proficient in Microsoft Excel and Word.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills and ability to collaborate with stakeholders.

Responsibilities

• Support day-to-day operations of the Records Center and ensure policy compliance.
• Manage inventories, retention data, and lifecycle activities in the records system.
• Serve as primary contact for offices on storage, retrieval, transfer, and disposition.
• Coordinate secure destruction of records and physical media per retention schedules.
• Monitor inventory data to ensure accurate tracking and efficient operations.
• Prepare disposition documentation and support retention/compliance activities.
• Maintain facility security, records, and routine inspections.
• Develop and update records management resources and training materials.
• Identify opportunities to improve efficiency and service delivery.
• Perform transfer of records using equipment like lifts.

Skills

Excel

Word

Organizational skills

Written & verbal communication

Interpersonal skills

Education

Associate Degree

Job description

The Pennsylvania State University is seeking a Records Center Specialist to support the daily operations of the Inactive Records Center. The role ensures secure storage, tracking, retrieval, retention, and disposal of records in accordance with policy.

Responsibilities include managing inventories, coordinating secure destruction, and supporting records requests. The position is on-site near State College, with comprehensive benefits and DoD compliance training provided.