On-Site Records Center Specialist - Secure Storage & Compliance

Penn State University; University Park (TX); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

The Pennsylvania State University Office of Records Management is seeking a Records Center Specialist to support the daily operations of the University’s Inactive Records Center. You will help securely store, track, retrieve, retain, and dispose of records in line with policies.

The role includes maintaining inventories, handling requests, and coordinating secure destruction for paper records and media, with on-site work at the warehouse near State College.

Qualifications

• Associate degree required; no prior related work experience required (or equivalent experience).
• Excellent organizational and time-management abilities with strong attention to detail.
• Proficient written and verbal communication; ability to collaborate with stakeholders.

Responsibilities

• Support day-to-day operations of the Records Center while ensuring compliance with University policies and regulatory requirements.
• Manage records inventories, retention information, and lifecycle activities using the records management system.
• Serve as primary contact for University offices, supporting storage, retrieval, transfer, and disposition of records.
• Coordinate secure destruction of records and physical media per retention schedules.
• Monitor inventory/location data to ensure accurate tracking and efficient operations.
• Prepare records disposition documentation and support retention/compliance activities.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Interpersonal skills

Education

Associate Degree

Tools

Microsoft Excel

Microsoft Word

Job description

The Pennsylvania State University Office of Records Management is seeking a Records Center Specialist to support the daily operations of the University’s Inactive Records Center. You will help securely store, track, retrieve, retain, and dispose of records in line with policies.

The role includes maintaining inventories, handling requests, and coordinating secure destruction for paper records and media, with on-site work at the warehouse near State College.