On-Site Real Estate Contracts Administrator

Jobvite, Inc.; California, Northern (MO, KY); Hybrid; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with company match

PTO and paid holidays

Life insurance

Job summary

Gaines Investment Trust in La Jolla, CA, is seeking a Contracts Administrator to manage contract administration, change orders, and invoicing through project closeout. This full-time, on-site position collaborates with Project Management and Accounting to ensure accurate documentation and timely payments.

The role requires 3+ years in contract-related roles, sharp attention to detail, and strong organizational skills.

Qualifications

• 3+ years of contract administration, construction administration, project administration, or similar experience.
• Experience working with contracts, vendor invoices, change orders, Certificates of Insurance, and lien releases.
• Exceptional attention to detail and follow-through.
• Strong organizational skills and the ability to manage many active projects at the same time.
• Able to work full-time in our La Jolla office.

Responsibilities

• Identify projects, prepare scopes and RFPs, obtain and evaluate bids, negotiate pricing, and select the vendor.
• Ensure contracts are completed and signed, with proper documentation and instructions to begin work.
• Administer change orders and review invoices and progress payments.
• Collect lien releases and coordinate with Project Management and Accounting through final payment and project closeout.

Skills

Contract administration

Attention to detail

Organizational skills

Vendor coordination

Communication

Tools

Microsoft Word

Excel

Outlook

ChatGPT

Claude

Job description

Gaines Investment Trust in La Jolla, CA, is seeking a Contracts Administrator to manage contract administration, change orders, and invoicing through project closeout. This full-time, on-site position collaborates with Project Management and Accounting to ensure accurate documentation and timely payments.

The role requires 3+ years in contract-related roles, sharp attention to detail, and strong organizational skills.