Contract Administrator - Real Estate Projects | 15% Bonus

Gaines Investment Trust; San Diego (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Bonus up to 15% of base

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Paid holidays

PTO

Job summary

Gaines Investment Trust is seeking a Contracts Administrator to manage contract administration, change orders, and lien releases for multiple projects. You will work closely with Project Managers and Accounting to ensure timely payments and compliance, reporting to the La Jolla office.

Ideal candidates have 3+ years in contract or project administration, strong organizational skills, and proficiency with AI tools and MS Office.

Qualifications

• 3+ years of contract administration, construction administration, project administration, or similar experience.

Responsibilities

• Identify projects, prepare scopes and RFPs, obtain and evaluate bids, negotiate pricing, and select the vendor.
• Contracts Administrator handles back-end processes, delivering contractual documents and instructions to begin work.
• Complete contracts, ensure vendor insurance and documentation, administer change orders, review invoices and progress payments, collect lien releases, and coordinate with PM and Accounting through closeout.

Skills

Attention to detail

Organizational skills

Vendor coordination

Communication

Tools

ChatGPT

Claude

Microsoft Word

Excel

Outlook

Job description

Gaines Investment Trust is seeking a Contracts Administrator to manage contract administration, change orders, and lien releases for multiple projects. You will work closely with Project Managers and Accounting to ensure timely payments and compliance, reporting to the La Jolla office.

Ideal candidates have 3+ years in contract or project administration, strong organizational skills, and proficiency with AI tools and MS Office.