On-Site Contracts Administrator – Real Estate Projects

GAINES INVESTMENT TRUST; San Diego (CA); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Base salary

Bonus potential

Benefits package

Job summary

Gaines Investment Trust in La Jolla, CA is seeking a Contracts Administrator to join our on-site, full-time team. You will manage contract lifecycles, coordinate with Project Management and Accounting, and ensure all documents and invoices are processed accurately.

The role emphasizes attention to detail, vendor coordination, change orders, lien releases, and ensuring compliance with insurance requirements, with a base salary of $70,000 and a bonus potential.

Qualifications

• 3+ years of contract administration, construction administration, project administration, or similar experience.
• Experience with contracts, vendor invoices, change orders, Certificates of Insurance, and lien releases.
• Exceptional attention to detail and follow-through.
• Strong organizational skills to manage many active projects.
• Able to work full-time in the La Jolla office.

Responsibilities

• Identify projects, prepare scopes and RFPs, obtain and evaluate bids, negotiate pricing, and select the vendor.
• After award, manage back-end process and deliver contractual documents and instructions to begin work.
• Ensure contracts are completed and signed; verify vendor insurance and documentation.
• Administer change orders, review invoices and progress payments.
• Collect lien releases; coordinate with Project Management and Accounting through closeout.

Skills

Contract administration

Vendor coordination

Attention to detail

Multi-project management

Vendor communication

Accounting liaison

MS Word

Excel

Outlook

Tools

MS Word

Excel

Outlook

Job description

Gaines Investment Trust in La Jolla, CA is seeking a Contracts Administrator to join our on-site, full-time team. You will manage contract lifecycles, coordinate with Project Management and Accounting, and ensure all documents and invoices are processed accurately.

The role emphasizes attention to detail, vendor coordination, change orders, lien releases, and ensuring compliance with insurance requirements, with a base salary of $70,000 and a bonus potential.