On-Site Property Administrator: Lease & Admin Coordinator

Transwestern; United States; On-site; USD 50,000 - 60,000; Full time

Job summary

Transwestern’s Property Administrator in Folsom, CA is an on-site role supporting the Property Manager with clerical tasks and tenant communications. You will ensure accurate filing, lease administration, and efficient office operations while delivering exceptional customer service to tenants, owners, and vendors.

The position requires 0-2 years of clerical experience, proficiency in MS 365, and the ability to manage multiple priorities.

Qualifications

• High school diploma or GED required; college courses preferred.
• Strong customer service orientation and written/verbal communication.
• Ability to handle multiple priorities and maintain confidentiality.

Responsibilities

• Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
• Schedule and coordinate meetings/special events as requested.
• Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
• Prepare and coordinate bid proposals and service contracts and approved invoices.
• Maintain lease and property files.
• Track and file HVAC contracts and insurance certificates.
• Maintain follow-up system for expiration.
• Assist with monthly and quarterly management reports as well as annual budget preparation.
• Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
• Prepare financial spreadsheets.
• Order and maintain adequate stock of office supplies.
• Greet tenants, prospective tenants, vendors, and guest.
• Notify participants of meetings, and their responsibilities and any changes in plans or schedules.
• Order tenant door plaques and directory strips; maintain property signage.
• Prepare and distribute tenant move-in packages; order tenant gifts as needed.
• Maintain parking/building access card records.
• Invoice tenant rebills (meter readings, HVAC, etc.).
• Maintain tenant contact, vendor contact list, and insurance information.
• Promote and foster positive relationships with tenants and owners.
• Additional duties assigned by the Property Manager.

Skills

Customer service

Communication

Multitasking

Confidentiality

Education

High School diploma or GED

Tools

MS 365 Suite

Job description

Transwestern’s Property Administrator in Folsom, CA is an on-site role supporting the Property Manager with clerical tasks and tenant communications. You will ensure accurate filing, lease administration, and efficient office operations while delivering exceptional customer service to tenants, owners, and vendors.

The position requires 0-2 years of clerical experience, proficiency in MS 365, and the ability to manage multiple priorities.