On-Site Property Admin for Resident Experience

ADP, Inc.; New York (NY); On-site; USD 28,000 - 32,000; Full time

Job summary

AKAM in New York, NY is seeking an On-Site Administrative Assistant to support the property management office and serve as a primary contact for residents, vendors, and staff. The role emphasizes organization, communication, and customer service to ensure smooth daily operations.

The position requires onsite presence, proficiency with Microsoft Office and property management software, and the ability to manage phones, emails, files, and data entry. Reports to the General Manager.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 1-3 years of administrative experience, preferably in property management or real estate.
• Proficiency in Microsoft Office and property management software (Yardi/RealPage or similar).
• Excellent verbal and written communication; strong organizational skills.

Responsibilities

• Onsite at the property management office several days per week.
• Serve as the first contact for residents, visitors, and vendors with professional responsiveness.
• Perform general administrative duties: answering phones, managing emails, filing, scanning, and data entry.
• Prepare reports, notices, and correspondence for management and residents.
• Assist with move-ins/outs, lease documentation, and coordination of meetings and events.
• Support accounting tasks such as invoicing, payments, and petty cash reconciliation.
• Maintain records in property management software and ensure equipment and supplies are available.

Skills

Organizational skills

Communication

Customer service

Microsoft Office

Data entry

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Yardi

Fresh Service

SharePoint

Microsoft Outlook

Excel

Word

Monday.com

Avid

Site-Compli

Job description

AKAM in New York, NY is seeking an On-Site Administrative Assistant to support the property management office and serve as a primary contact for residents, vendors, and staff. The role emphasizes organization, communication, and customer service to ensure smooth daily operations.

The position requires onsite presence, proficiency with Microsoft Office and property management software, and the ability to manage phones, emails, files, and data entry. Reports to the General Manager.