On-Site Property Management Coordinator

AKAM Living Services, Inc.; New York (NY); Hybrid; USD 34,000 - 41,000; Full time

Job summary

AKAM Living Services, Inc. is seeking an On-Site Administrative Assistant in Brooklyn, NY. The role provides essential admin support to the onsite property management team and serves as the primary contact for residents, vendors, and staff.

You will be onsite, manage phones, emails, filings, and data entry, and help prepare reports and notices for management. Strong communication, organization, and confidentiality are essential in this fast-paced setting.

Qualifications

• High school diploma or equivalent; Associate’s degree preferred.
• 1–3 years administrative experience in property management or real estate.
• Proficiency in Microsoft Office Suite and property management software (Yardi, RealPage, or similar).
• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail.
• Ability to multitask, prioritize, and work independently in a fast-paced environment.
• Professional demeanor and ability to maintain confidentiality.

Responsibilities

• Be onsite at the property management office days per week.
• Serve as first contact for residents, visitors, and vendors; respond professionally.
• Perform general administrative duties: phones, emails, filing, scanning, data entry.
• Meet standards for responding to communications from residents, owners, staff, and vendors.
• Prepare reports, notices, and correspondence for management and residents.
• Assist with move-ins, move-outs, and lease documentation as needed.
• Support scheduling of meetings, inspections, and events; process work orders.

Skills

Verbal & written communication

Organizational skills

Multitasking

Attention to detail

Confidentiality

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Yardi/RealPage PM software

Fresh Service

SharePoint

MS Office (Word/Excel/Outlook)

Monday.com

Site-Compli

Job description

AKAM Living Services, Inc. is seeking an On-Site Administrative Assistant in Brooklyn, NY. The role provides essential admin support to the onsite property management team and serves as the primary contact for residents, vendors, and staff.

You will be onsite, manage phones, emails, filings, and data entry, and help prepare reports and notices for management. Strong communication, organization, and confidentiality are essential in this fast-paced setting.