On-Site Project Coordinator for Hyperscale Data Center

Decima International; St. Louis, Northern (MO, KY); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Decima International in St. Louis, MO, is seeking a motivated Project Coordinator/Administrator to support a hyperscale data center construction site.

The role requires strong multitasking, organizational, and interpersonal skills to coordinate travel, meetings, budgets, and day-to-day site logistics. You will manage calendars, meetings, and travel across time zones, prepare minutes and reports, and maintain project documentation.

Qualifications

• Bachelor’s degree or equivalent from a well-reputed university.
• 3+ years of progressive administrative experience, preferably in a professional services, construction, project-based, or client-facing environment.
• Advanced computer skills in MS Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Excellent interpersonal, planning and organizing, flexibility and adaptability, customer service, problem solving, attention to detail, and teamwork.
• Proven ability to manage calendars, meetings, travel arrangements, meals, and competing priorities for multiple stakeholders and team members.
• Proven experience developing reports, trackers, and presentations for different audiences.
• Prior experience in client-facing roles, with the ability to represent the organization professionally and confidently.
• Ability to work full-time, on-site in a fast-paced hyperscale data center construction environment.

Responsibilities

• Manage calendars and scheduling for multiple stakeholders and team members, including coordinating meetings, conference calls, appointments, and site activities across multiple time zones.
• Coordinate meeting logistics, including reserving meeting spaces, preparing agendas and materials, arranging audiovisual support, and ensuring all participants receive timely information.
• Coordinate meals, catering, and refreshments for meetings, site teams, client visits, and project events, including managing orders, deliveries, dietary requirements, and vendor communication.
• Handle incoming and outgoing site correspondence, including emails, phone calls, deliveries, and mail, ensuring professional communication and timely responses.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries, ensuring cost efficiency and adherence to company policies.
• Support day-to-day site logistics for project personnel, visitors, clients, consultants, and contractors, including coordinating access, arrival details, workspaces, transportation, and other administrative requirements.
• Maintain organized filing systems for both digital and physical project documents to ensure easy retrieval and compliance with company and site standards.
• Prepare, take, and distribute accurate meeting minutes, tracking action items and following up as needed to support timely execution.
• Process and track invoices, receipts, travel expenses, catering costs, and other administrative expenditures, coordinating with vendors and internal teams as required.
• Monitor, order, and manage office and site supplies and inventory, ensuring adequate stock levels and coordinating with vendors when necessary.
• Maintain administrative databases, trackers, contact lists, calendars, and reports to support accurate and timely project coordination.
• Provide general administrative support to the site team, including document preparation, data entry, expense tracking, presentation development, and ad hoc administrative and logistical tasks as required.

Skills

Interpersonal skills

Communication

Organizational skills

Problem solving

Calendar management

Education

Bachelor’s degree or equivalent

Tools

MS Office Suite

Microsoft 365

Job description

Decima International in St. Louis, MO, is seeking a motivated Project Coordinator/Administrator to support a hyperscale data center construction site.

The role requires strong multitasking, organizational, and interpersonal skills to coordinate travel, meetings, budgets, and day-to-day site logistics. You will manage calendars, meetings, and travel across time zones, prepare minutes and reports, and maintain project documentation.