On-Site Data Center Project Coordinator

Decima International; St. Louis (MO); On-site; USD 60,000 - 90,000; Full time

Job summary

Decima International is seeking a Project Coordinator/Administrator for a hyperscale data center construction site in St. Louis, MO. The role requires coordinating travel, meals, meetings, and day-to-day site logistics while supporting multiple stakeholders.

You will maintain databases, track budgets and reports, prepare meeting minutes, and manage invoices and expenses. A Bachelor’s degree and 3+ years of admin experience are required, with strong MS Office skills and on-site full-time work.

Qualifications

• Bachelor's degree or equivalent from a well-reputed university.
• 3+ years of progressive administrative experience, preferably in professional services, construction, or client-facing environments.
• Advanced computer skills in MS Office Suite including Word, Excel, Outlook, PowerPoint, and Teams.
• Excellent communication, planning, organizing, flexibility, problem-solving, attention to detail, and teamwork.

Responsibilities

• Manage calendars and scheduling for multiple stakeholders and teams across time zones.
• Coordinate meeting logistics, agendas, materials, AV setup, and timely information flow.
• Arrange meals, catering, and refreshments for meetings and site events, including dietary needs and vendor coordination.
• Handle site correspondence and communications, ensuring professional responses.
• Coordinate domestic and international travel with flights, accommodations, and itineraries.
• Support day-to-day site logistics for personnel, visitors, clients, consultants, and contractors.
• Maintain organized filing systems for digital and physical project documents.
• Prepare and distribute accurate meeting minutes and track action items.
• Process and track invoices, receipts, travel expenses, and other costs with internal teams.
• Monitor office/site supplies and inventories, ensuring adequate stock levels.
• Maintain administrative databases, trackers, calendars, contacts, and reports.

Skills

Communication

Planning & organizing

Multitasking

Client-facing

Team collaboration

Education

Bachelor's degree

Tools

MS Office

Job description

Decima International is seeking a Project Coordinator/Administrator for a hyperscale data center construction site in St. Louis, MO. The role requires coordinating travel, meals, meetings, and day-to-day site logistics while supporting multiple stakeholders.

You will maintain databases, track budgets and reports, prepare meeting minutes, and manage invoices and expenses. A Bachelor’s degree and 3+ years of admin experience are required, with strong MS Office skills and on-site full-time work.