On-Site Project Coordinator – Data Center Construction

Decima-International; St. Louis (MO); On-site; USD 55,000 - 85,000; Full time

Job summary

Decima International in St. Louis, MO, is seeking a motivated Project Coordinator/Administrator to support hyperscale data center construction teams.

You will manage calendars, travel, meetings, and day-to-day site logistics, coordinating with multiple stakeholders to keep programs on track. The role requires a bachelor’s degree, 3+ years of administrative experience in professional services or construction, and strong MS Office skills, excellent communication, and organizational abilities to

Qualifications

• Bachelor’s degree or equivalent from a well-reputed university.
• 3+ years of progressive administrative experience in a professional services, construction, project-based, or client-facing environment.
• Advanced computer skills in MS Office Suite including Word, Excel, Outlook, PowerPoint, and Teams.
• Demonstrated competencies in communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem-solving, attention to detail, and teamwork.
• Excellent interpersonal skills, strong logistics and coordination experience, and the ability to work effectively with internal management, staff, clients, contractors, suppliers, and vendors.
• Proven ability to manage calendars, meetings, travel arrangements, meals, and competing priorities for multiple stakeholders and team members.
• Proven experience developing reports, trackers, and presentations for different audiences.
• Prior experience in client-facing roles with professional demeanor.

Responsibilities

• Manage calendars and scheduling for multiple stakeholders across time zones.
• Coordinate meeting logistics, agendas, materials, and AV support.
• Arrange meals, catering, and refreshments for meetings and site events.
• Handle site correspondence, emails, calls, deliveries, and mail.
• Coordinate domestic and international travel and detailed itineraries.
• Support day-to-day site logistics for personnel, visitors, clients, and contractors.
• Maintain filing systems for project documents and ensure compliance.
• Prepare and distribute accurate meeting minutes and track action items.
• Process and track invoices, receipts, travel expenses, and other expenditures.
• Monitor and manage office and site supplies and inventory.
• Maintain databases, trackers, contact lists, calendars, and reports.
• Provide general administrative support to the site team.

Skills

Interpersonal skills

Communication

Planning and organizing

Teamwork

Problem-solving

Education

Bachelor’s degree or equivalent

Tools

MS Office Suite

Job description

Decima International in St. Louis, MO, is seeking a motivated Project Coordinator/Administrator to support hyperscale data center construction teams.

You will manage calendars, travel, meetings, and day-to-day site logistics, coordinating with multiple stakeholders to keep programs on track. The role requires a bachelor’s degree, 3+ years of administrative experience in professional services or construction, and strong MS Office skills, excellent communication, and organizational abilities to