Project Coordinator

Instrata Technologies, LLC.; Baton Rouge (LA); On-site; USD 52,000 - 78,000; Full time

Job summary

Instrata Technologies, LLC. is seeking a Project Coordinator to support data center and hyperscale infrastructure projects onsite near St. Francisville, LA. You will coordinate activities, manage documentation, and lead PMA teams to keep projects advancing smoothly.

The role emphasizes communication with customers, vendors, and internal teams, plus ensuring schedules, submittals, and closeout packages are accurate and audit-ready.

Qualifications

• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced setting.
• Strong organizational skills for complex documentation.
• Excellent verbal and written communication.
• Professional interaction with customers, vendors, teams and leadership.
• Experience preparing submittals and closeout packages.
• Experience with purchasing, vendor management, and coordination processes.
• Experience supporting data center, hyperscale, or mission-critical projects preferred.

Responsibilities

• Coordinate day-to-day activities across multiple data center/hyperscale projects with Project Managers.
• Manage project documentation, schedules, materials, and communications.
• Assist staffing and resource planning as directed.
• Serve as primary/secondary contact for customers through the project lifecycle.
• Supervise and coordinate PMA team activities and workload balance.
• Review documentation for accuracy and compliance.
• Prepare project submittals and closeout packages.
• Maintain project files, contracts, plans, reports, trackers, and databases.
• Support purchasing, vendor coordination, and order tracking for long-lead equipment.
• Assist with change orders, reporting, and operational tracking.

Skills

Project coordination

Stakeholder communication

Documentation management

Vendor coordination

Team leadership

MS Office

Project management software

Attention to detail

Time management

Problem solving

Education

High School Diploma or GED

PM support experience in data center construction

Tools

Microsoft Office Suite

Microsoft Project

Bluebeam/PlanGrid/Smartsheet

Job description

Are you a highly organized project professional who enjoys balancing customer communication, project coordination, and team leadership? We're looking for a Project Coordinator to support the execution of data center and hyperscale infrastructure projects, helping drive successful delivery by supporting Project Managers, coordinating project activities, and overseeing administrative project support functions.

In this role, you'll serve as a key connection point between customers, project teams, vendors, and internal stakeholders on mission-critical, technology-driven construction projects. You'll help ensure projects stay organized, documentation is accurate, deadlines are met, and administrative processes run smoothly. You'll also provide leadership and direction to Project Management Administrators (PMAs), ensuring project support activities are completed efficiently and consistently.

This is an onsite positionlocated near St. Francisville, LA, supporting an active data center/hyperscale project site.

If you thrive in a fast-paced environment, enjoy solving problems, and take pride in keeping mission-critical projects moving forward, we'd love to hear from you.

What You’ll Do – Coordinate, Communicate, and Drive Results

• Support day-to-day project activities across multiple data center/hyperscale projects in partnership with assigned Project Managers.
• Coordinate project documentation, schedules, materials, and project-related communications specific to critical infrastructure builds.
• Assist with staffing coordination and resource planning as directed by Project Managers.
• Serve as a primary or secondary point of contact for customers throughout the project lifecycle.
• Supervise and coordinate the daily activities of the Project Management Administrator (PMA) team.
• Assign work, balance workloads, and ensure project deadlines and administrative requirements are met.
• Review project documentation for accuracy, completeness, and compliance with company and customer standards.
• Serve as an escalation point for PMA-related questions and issues.
• Prepare and manage project submittals in coordination with Project Managers.
• Compile and deliver project closeout packages.
• Maintain organized project files, contracts, plans, reports, deliverables, trackers, and customer databases.
• Ensure project documentation remains current, accurate, and audit-ready.
• Support purchasing activities, including material ordering and vendor coordination for long-lead and mission-critical equipment.
• Receive, verify, and track vendor acknowledgments and order confirmations.
• Assist with issue resolution related to pending, incomplete, or closed orders.
• Help coordinate post-delivery follow-up and customer satisfaction activities.
• Assist Project Managers with change order preparation, documentation, and approval tracking.
• Support project reporting and operational tracking.
• Provide general administrative and project support as needed on an active hyperscale job site.

What You Bring

• Exceptional attention to detail with a commitment to accuracy and quality.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Strong organizational skills and the ability to maintain complex project documentation.
• Excellent verbal and written communication skills.
• Ability to professionally interact with customers, vendors, project teams, and leadership.
• Strong follow-through and responsiveness when managing project-related communications.
• Experience preparing project submittals, closeout packages, and project documentation.
• Working knowledge of purchasing, vendor management, and project coordination processes.
• Ability to maintain project databases, trackers, and reporting tools.
• Experience supporting data center, hyperscale, mission‑critical, or large‑scale technology infrastructure projects strongly preferred.
• Familiarity with construction, technology infrastructure, or structured cabling environments is a plus.
• Ability to prioritize, delegate, and oversee administrative project support activities.
• Strong problem‑solving skills and the ability to support team members while maintaining accountability.

Education & Experience

• High School Diploma or GED required; additional education or equivalent work experience is preferred.
• Experience in a Project Management Administrator, Senior PMA, Project Coordinator, or similar project support role, ideally within data center, hyperscale, or mission‑critical construction environments.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Microsoft Project.
• Experience with Bluebeam, PlanGrid, Smartsheet, or similar project management software is preferred.
• Experience supporting data center construction, structured cabling, technology infrastructure, or low‑voltage projects is a plus.

What’s in It for You?

• Play a critical role in supporting projects that deliver data center and hyperscale infrastructure solutions for our customers.
• Lead and mentor PMA team members while expanding your project coordination and operational expertise.
• Develop skills that can lead to future opportunities in project management, operations, or leadership roles within the data center/mission‑critical construction industry.
• Work alongside experienced Project Managers, Operations leaders, customers, and technical teams on a high‑visibility hyperscale project.
• Join a growing organization that values teamwork, accountability, and continuous improvement.

This position is onsite, located near St. Francisville, LA, supporting an active data center/hyperscale construction project. The role may occasionally require visits to additional project sites, warehouses, or customer locations.

The physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

The duties and responsibilities outlined above are not intended to be an exhaustive list. Additional responsibilities may be assigned as business needs evolve.

Ready to Make an Impact?

If you’re a detail-oriented professional who enjoys coordinating projects, supporting customers, and helping teams succeed in a mission‑critical, hyperscale environment, we’d love to hear from you.