On-Site Project Contracts & Admin Coordinator

Helix Electric Inc; Lithia Springs (GA); On-site; USD 52,000 - 76,000; Full time

Job summary

Helix Electric Inc. is seeking a Project Coordinator to provide on-site administrative support for our Lithia Springs project. You will help manage contracts, invoices, reporting, and document control to keep field operations running smoothly.

Ideal candidates have 3+ years in construction administration, strong MS Office skills, attention to detail, and a customer-service mindset. CMiC experience is a plus but not required; training is available.

Qualifications

• High School diploma required.
• Minimum of 3+ years in a similar role within the construction industry required.
• Detail-oriented, organized, and efficient individual able to complete tasks in a timely and accurate manner.
• Proficient in MS Office Suite; knowledge of CMiC Software encouraged, but not required.

Responsibilities

• Assist in drafting and reviewing customer contracts, subcontract agreements, vendor master agreements, vendor single project agreements, and service agreements.
• Review all contractual liabilities, legalities, insurance, and risk allocation to determine whether the terms and conditions of the contracts are clearly defined and compliant.
• Support the project start-up and close-out processes.
• Enter timecards for project personnel into CMiC daily/weekly.
• Perform primary review of vendor-initiated modifications to master purchase order and subcontract agreements. Identify all changes that have been made and produce a draft response to the vendor.
• Issue and maintain all purchase orders agreements. Ensure agreements are fully executed and received and logged/saved appropriately.
• Process package and subcontractor invoices: verify packing lists against invoices and resolve any billing discrepancies with the Project Manager and vendor/subcontractor.
• Enforce and track all insurance requirements and documentation.
• Work with project managers and vendors/subcontractors to schedule returns and verify credits received for packages and subcontracts.
• Run daily, weekly and monthly reports and sort and process various project documents.
• Various admin duties: keeping project paperwork organized, documentation and tracking, filing and scanning, various project needs.

Skills

Detail-oriented

Organized

Customer service

Education

High School diploma

Tools

MS Office Suite

CMiC Software

Job description

Helix Electric Inc. is seeking a Project Coordinator to provide on-site administrative support for our Lithia Springs project. You will help manage contracts, invoices, reporting, and document control to keep field operations running smoothly.

Ideal candidates have 3+ years in construction administration, strong MS Office skills, attention to detail, and a customer-service mindset. CMiC experience is a plus but not required; training is available.