CX Coordinator

Helix Electric Inc; Lithia Springs (GA); Presencial; USD 52 000 - 76 000; Tempo integral

Resumo da oferta

Helix Electric Inc. is seeking a Project Coordinator to provide on-site administrative support for our Lithia Springs project. You will help manage contracts, invoices, reporting, and document control to keep field operations running smoothly.

Ideal candidates have 3+ years in construction administration, strong MS Office skills, attention to detail, and a customer-service mindset. CMiC experience is a plus but not required; training is available.

Qualificações

• High School diploma required.
• Minimum of 3+ years in a similar role within the construction industry required.
• Detail-oriented, organized, and efficient individual able to complete tasks in a timely and accurate manner.
• Proficient in MS Office Suite; knowledge of CMiC Software encouraged, but not required.

Responsabilidades

• Assist in drafting and reviewing customer contracts, subcontract agreements, vendor master agreements, vendor single project agreements, and service agreements.
• Review all contractual liabilities, legalities, insurance, and risk allocation to determine whether the terms and conditions of the contracts are clearly defined and compliant.
• Support the project start-up and close-out processes.
• Enter timecards for project personnel into CMiC daily/weekly.
• Perform primary review of vendor-initiated modifications to master purchase order and subcontract agreements. Identify all changes that have been made and produce a draft response to the vendor.
• Issue and maintain all purchase orders agreements. Ensure agreements are fully executed and received and logged/saved appropriately.
• Process package and subcontractor invoices: verify packing lists against invoices and resolve any billing discrepancies with the Project Manager and vendor/subcontractor.
• Enforce and track all insurance requirements and documentation.
• Work with project managers and vendors/subcontractors to schedule returns and verify credits received for packages and subcontracts.
• Run daily, weekly and monthly reports and sort and process various project documents.
• Various admin duties: keeping project paperwork organized, documentation and tracking, filing and scanning, various project needs.

Conhecimentos

Detail-oriented

Organized

Customer service

Formação académica

High School diploma

Ferramentas

MS Office Suite

CMiC Software

Descrição da oferta de emprego

Our Project Coordinator is the individual responsible for the day-to-day administrative on-site support functions for the project

DETAILED JOB DESCRIPTION:

Helix Electric was founded in 1985 and is now one of the nation's largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.

DESCRIPTION OF DUTIES:

• Assist in drafting and reviewing customer contracts, subcontract agreements, vendor master agreements, vendor single project agreements, and service agreements.
• Review all contractual liabilities, legalities, insurance, and risk allocation to determine whether the terms and conditions of the contracts are clearly defined and compliant.
• Support the project start-up and close-out processes.
• Enter timecards for project personnel into CMiC daily/weekly.
• Perform primary review of any vendor-initiated modifications to master purchase order and subcontract agreements. Identify all changes that have been made and produce a draft response to the vendor.
• Issue and maintain all purchase orders agreements. Ensure agreements are fully executed and received and logged/saved appropriately.
• Process package and subcontractor invoices: verify packing lists against invoices and resolve any billing discrepancies with the Project Manager and vendor/subcontractor.
• Enforce and track all insurance requirements and documentation.
• Work with project managers and vendors/subcontractors to schedule returns and verify credits received for packages and subcontracts.
• Run daily, weekly and monthly reports and sort and process various project documents.
• Various admin duties: keeping project paperwork organized, documentation and tracking, filing and scanning, various project needs.

QUALIFICATIONS:

• High School diploma required.
• Minimum of 3+ years in a similar role within the construction industry required.
• Detail-oriented, organized, and efficient individual able to complete tasks in a timely and accurate manner.
• Provide outstanding customer service internally to our fellow employees, vendors, and customers.
• Proficient in MS Office Suite
• Knowledge of CMiC Software encouraged, but not required.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.