Project Coordinator

Helix Electric; Lithia Springs (GA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Plans

Dental Plans

Vision Plan

Life Insurance

Disability Insurance

401(k) Plan with Match

Tuition Reimbursement

Scholarships

Pet insurance

Employee Discount Program

Job summary

Helix Electric is seeking a Project Coordinator to provide on-site administrative support for construction projects in Lithia Springs, GA. The role involves contract drafting/review, invoice processing, timecard entry, and coordinating with project managers and vendors to keep projects on schedule.

You will work with a team in a fast-paced environment and ensure compliance with contracts, insurance, and project documentation, while delivering excellent internal customer service.

Qualifications

• High School diploma required.
• 3+ years in a similar role within the construction industry required.
• Detail-oriented, organized, and efficient individual able to complete tasks in a timely and accurate manner.
• Provide outstanding customer service internally to colleagues, vendors, and customers.
• Proficient in MS Office Suite.
• Knowledge of CMiC Software encouraged but not required.

Responsibilities

• Assist in drafting and reviewing customer contracts, subcontract agreements, vendor master agreements, vendor single project agreements, and service agreements.
• Review all contractual liabilities, legalities, insurance, and risk allocation to determine whether terms are defined and compliant.
• Support the project start-up and close-out processes.
• Enter timecards for project personnel into CMiC daily/weekly.
• Perform primary review of vendor-initiated modifications to master purchase order and subcontract agreements and draft responses.
• Issue and maintain all purchase orders and subcontracts; ensure full execution and proper logging.
• Process package and subcontractor invoices and resolve billing discrepancies.
• Enforce and track all insurance requirements and documentation.
• Coordinate with project managers and vendors/subcontractors on returns and credits.
• Run daily, weekly and monthly reports; manage project documents.
• Perform various administrative duties: paperwork organization, filing, scanning, and project support.

Skills

Detail-oriented

Customer service

MS Office

Time management

Education

High School diploma

Tools

CMiC Software

Job description

Helix Electric was founded in 1985 and is now one of the nation’s largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.

Our Project Coordinator is the individual responsible for the day-to-day administrative on-site support functions for the project.

DUTIES & SCOPE:

• Assist in drafting and reviewing customer contracts, subcontract agreements, vendor master agreements, vendor single project agreements, and service agreements.
• Review all contractual liabilities, legalities, insurance, and risk allocation to determine whether the terms and conditions of the contracts are clearly defined and compliant.
• Support the project start-up and close-out processes.
• Enter timecards for project personnel into CMiC daily/weekly.
• Perform primary review of any vendor-initiated modifications to master purchase order and subcontract agreements. Identify all changes that have been made and produce a draft response to the vendor.
• Issue and maintain all purchase orders agreements. Ensure agreements are fully executed and received and logged/saved appropriately.
• Process package and subcontractor invoices: verify packing lists against invoices and resolve any billing discrepancies with the Project Manager and vendor/subcontractor.
• Enforce and track all insurance requirements and documentation.
• Work with project managers and vendors/subcontractors to schedule returns and verify credits received for packages and subcontracts.
• Run daily, weekly and monthly reports and sort and process various project documents.
• Various admin duties: keeping project paperwork organized, documentation and tracking, filing and scanning, various project needs.

QUALIFICATIONS:

• High School diploma required.
• Minimum of 3+ years in a similar role within the construction industry required.
• Detail-oriented, organized, and efficient individual able to complete tasks in a timely and accurate manner.
• Provide outstanding customer service internally to our fellow employees, vendors, and customers.
• Proficient in MS Office Suite
• Knowledge of CMiC Software encouraged but not required.

Helix Electric provides a comprehensive benefits package that includes the following:

• Medical Plans
• Dental Plans
• Vision Plan
• Life Insurance
• Disability Insurance
• Accident Insurance
• Critical Illness Insurance
• Hospital Insurance
• Pet insurance
• 401(k) Plan with Match
• Employee Discount Program through PerkSpot
• Tax Savings Accounts – FSA, HSA, DCFSA and CSA
• Tuition Reimbursement
• Scholarships

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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