On-Site Project Administrator – Contracts & Billing

Helix Electric Inc; Lithia Springs (GA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Vision plan

Life insurance

Disability insurance

Accident insurance

Critical illness insurance

Hospital insurance

Pet insurance

401(k) plan with match

Employee discounts

FSA/HSA accounts

Tuition reimbursement

Scholarships

Job summary

Helix Electric Inc. is seeking a Project Coordinator in Lithia Springs, GA to provide on-site administrative support for our electrical projects. The role focuses on contract administration, risk review, and coordination with project teams and vendors.

You will draft and review customer contracts and vendor agreements, enter timecards in CMiC, process invoices, and maintain compliance with insurance requirements. Strong MS Office skills and CMiC familiarity are preferred.

Qualifications

• High School diploma required.
• 3+ years in a similar construction role.
• Detail-oriented, organized, and efficient.
• Provide outstanding customer service to employees, vendors, and customers.
• Proficient in MS Office Suite.
• Knowledge of CMiC Software encouraged but not required.

Responsibilities

• Draft and review contracts and vendor agreements.
• Review contractual liabilities and risk allocation to ensure terms are defined and compliant.
• Support the project start-up and close-out processes.
• Enter timecards for project personnel into CMiC daily/weekly.
• Review vendor modifications to master agreements and draft responses.
• Issue and maintain all purchase orders and ensure they are fully executed.
• Process subcontractor invoices and resolve billing discrepancies.
• Enforce and track all insurance requirements and documentation.
• Coordinate with project managers and vendors on returns and credits.
• Run daily, weekly and monthly project reports.
• Maintain project paperwork, documentation and filing.

Skills

MS Office Suite

CMiC Software

Customer service

Detail oriented

Time management

Education

High School Diploma

Tools

CMiC Software

Job description

Helix Electric Inc. is seeking a Project Coordinator in Lithia Springs, GA to provide on-site administrative support for our electrical projects. The role focuses on contract administration, risk review, and coordination with project teams and vendors.

You will draft and review customer contracts and vendor agreements, enter timecards in CMiC, process invoices, and maintain compliance with insurance requirements. Strong MS Office skills and CMiC familiarity are preferred.