On-Site Program Assistant (1-Year)

eastwestcenter; Honolulu (HI); On-site; USD 46,351 - 56,652; Full time

Job summary

East-West Center is seeking an on-site Program Assistant for a one-year appointment in Honolulu. The role provides comprehensive administrative and operational support to designated teams to ensure program coordination, planning, reporting, communications and budgeting.

The position interfaces with internal departments, external partners, funders and stakeholders to ensure compliant program delivery, efficient processes and timely actions.

Qualifications

• Education: High School Diploma or equivalent training and experience.
• Four (4) years full‑time experience or a combination of post‑high‑school education and related experience totaling four years.
• Ability to organize, prioritize, coordinate and independently manage tasks while meeting deadlines.

Responsibilities

• Prepare program materials and summarize information for requests; track progress and alert staff as needed.
• Process and obtain approvals for purchase orders, payments, travel, housing and other forms through appropriate channels.
• Arrange workshops, meetings and webinars, including materials, registrations, payments, room setup, and virtual platforms like Zoom.
• Draft correspondence and ensure proper spelling, grammar and formatting; edit as needed.
• Maintain program files and calendars; coordinate access and retrieval of documents and records.

Skills

Organizational skills

Prioritization

Communication

Attention to detail

Independent work

Education

High School Diploma

Tools

Microsoft Word

Excel

Adobe Acrobat Pro

Google Suite

Zoom

Job description

East-West Center is seeking an on-site Program Assistant for a one-year appointment in Honolulu. The role provides comprehensive administrative and operational support to designated teams to ensure program coordination, planning, reporting, communications and budgeting.

The position interfaces with internal departments, external partners, funders and stakeholders to ensure compliant program delivery, efficient processes and timely actions.