On-Site Production & Projects Coordinator — Benefits

Chicago Flyhouse; Chicago (IL); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Full-time position

Flexible PTO

Health insurance

401(k) with company match

Year-end bonus

Paid training

Job summary

Chicago Flyhouse is seeking a highly skilled Production Coordinator to join our on-site administrative team in Chicago, IL. This full-time role provides essential support to Operations, Project Managers, Supervisors, and on-site crews, with some after-hours availability for time-sensitive needs.

Responsibilities include calendar management, project documentation, billing support, and compliance duties. A Bachelor’s degree is preferred and MS Office proficiency is required.

Qualifications

• 3+ years Administrative Support Experience (Bachelor’s Degree Preferred).
• Strong written and verbal communication skills.
• Must operate out of Chicago, IL headquarters primarily and may work off hours.

Responsibilities

• Provide detail-oriented on-site administrative support across multiple active projects.
• Maintain calendars, schedules and multi-project tracking with deadlines and staffing updates.
• Support project billing and budget administration, including tracking costs and documentation.
• Maintain project documentation and records throughout the project lifecycle.
• Participate in contract administration, including insurance compliance and close-out documentation.
• Coordinate employee onboarding, annual evaluations, and exit interviews.

Skills

Administrative support

MS Office

Communication skills

Driver’s license & passport

Education

Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Chicago Flyhouse is seeking a highly skilled Production Coordinator to join our on-site administrative team in Chicago, IL. This full-time role provides essential support to Operations, Project Managers, Supervisors, and on-site crews, with some after-hours availability for time-sensitive needs.

Responsibilities include calendar management, project documentation, billing support, and compliance duties. A Bachelor’s degree is preferred and MS Office proficiency is required.