On-Site Production & Project Coordination

Flyhouse; Chicago, Northern (IL, KY); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

401(k) with Company Match

Year-End Bonus (Performance-Based)

Paid Training & Professional Dev.

Flexible Paid Time Off

Job summary

The Chicago Flyhouse, Inc. is seeking a Production Coordinator to provide on-site administrative support across multiple projects in Chicago, IL. The role requires 3+ years of administrative experience and strong MS Office skills to coordinate calendars, billing, contracts, and onboarding.

Some after-hours work may be needed to accommodate client needs. Join a team of project managers, engineers, safety technicians, and riggers as you help deliver creative solutions for diverse venues and

Qualifications

• 3+ years Administrative Support Experience
• Bachelor’s Degree Preferred
• Strong written and verbal communication skills
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel)
• Must operate out of Chicago, IL headquarters primarily

Responsibilities

• Provide detail‑oriented on-site administrative support across multiple active projects
• Maintain calendars, schedules, and multi‑project tracking with updated deliverables
• Support project billing and budget administration and keep documentation updated
• Maintain project documentation and records throughout the lifecycle
• Assist with contract administration, insurance compliance, safety requirements and close-out documentation
• Coordinate payroll reporting, PTO tracking, onboarding, and travel arrangements

Skills

Administrative Support

Communication

Microsoft Office

On-site coordination

Education

Bachelor’s Degree Preferred

Tools

Outlook

Word

Excel

Job description

The Chicago Flyhouse, Inc. is seeking a Production Coordinator to provide on-site administrative support across multiple projects in Chicago, IL. The role requires 3+ years of administrative experience and strong MS Office skills to coordinate calendars, billing, contracts, and onboarding.

Some after-hours work may be needed to accommodate client needs. Join a team of project managers, engineers, safety technicians, and riggers as you help deliver creative solutions for diverse venues and