Project Coordinator

Flyhouse; Chicago (IL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Flexible Paid Time OFF

Health, Dental, Vision, and Life Insurance

401(k) savings plan with matching

Year-end bonus eligibility

Paid Training and education advancement

Job summary

A creative project solutions company in Chicago seeks a Project Coordinator to support operations and client management across diverse venues. The ideal candidate will manage logistics, facilitate scheduling, and assist with contract compliance. This position offers opportunities for growth in a dynamic team environment, along with flexible paid time off, health benefits, and training opportunities.

Qualifications

• Ability to support operations and compliance in a dynamic environment.
• Strong organizational skills for managing logistics and multiple tasks.
• Understanding of compliance, payroll and contract considerations.

Responsibilities

• Support Operations Manager with contract compliance and administration.
• Manage scheduling and logistics for projects, including staffing and travel coordination.
• Facilitate day-to-day scheduling of resources and personnel.
• Assist with hiring procedures and staff onboarding.
• Address staff needs to enhance retention.

Skills

Project coordination

Scheduling

Vendor coordination

Education

Bachelor's degree in a relevant field

Job description

Are you looking for a job that will allow you the opportunity to support a team that provides solutions across a variety of venues like theaters, arenas, cruise ships, retail spaces, museums, and specialty industries around the world? Are you looking for a Project Coordinator opportunity that will allow you to work in a small business environment on creative projects, with a diverse team? Then a position at The Chicago Flyhouse, Inc., may be the right for you!

A career at Flyhouse is more than just a job. It's an opportunity to work on some of the most well-known structures and facilities in the country. You will be part of a team creating innovative solutions alongside like-minded project managers, engineers, safety technicians, and rigging experts to address technical, mechanical, and aesthetic design constraints. Working at Flyhouse is a career like no other. We are looking for the next candidate to complement our growing crew and bring their own intrinsic motivation to the table.

Often, Flyhouse can customize a job to best fit a potential employee's background and career aspirations. If you’re looking for a position with adaptability, please apply!

Compensation

• Flexible Paid Time OFF
• Health, Dental, Vision, and Life Insurance options
• 401(k) savings plan with company matching program available
• Eligible for year-end bonus based upon overall job performance
• Paid Training and education advancement opportunities

Responsibilities may include

Support Operations Manager with contract administration to insure contract compliance is accurately reported including but not limited to payment applications, lien waivers, certified payroll, insurance compliance, EEO and/or diversity compliance reports, and drug-testing

Support client management including but not limited to scheduling of work and logistics including travel logistics, staffing assignment, shipping coordination, equipment rental, and act as the liaison between employees and site contacts during project mobilizations.

Facilitate management of the day-to-day schedule for the entire company; including but not limited to managing in-house and onsite resources, personnel and equipment and problem-solving to meet the demands of a dynamic and ‘on-call’ nature of the schedule.

Support Operations Manager on all aspects of hiring personnel and setting up eligible employees with access to Flyhouse keys, email, Safer Venue, Flyhouse employee handbook, healthcare and 401K information.

As needed, address existing staff needs to minimize staff turnover.

And other duties as required as role evolves.

Physical Demands

• Must be able to operate out of our Chicago, IL headquarters primarily.
• May need to work off hours to accommodate client’s needs.

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