On-Site Procurement & Admin Coordinator

MSU - Michigan State University; East Lansing (MI); On-site; USD 32,000 - 46,000; Full time

Job summary

MSU - Michigan State University’s College of Engineering seeks an Office Assistant III to coordinate procurement, travel, reimbursements, and related administrative activities for faculty, staff, students, and guests. The role emphasizes service orientation, organization, and effective coordination with multiple offices.

This on-site position supports procurement, vendor coordination, and department operations, ensuring accurate records, timely deliveries, and compliance with university

Qualifications

• High school education and 3–5 years of related and progressively responsible experience in word processing, spreadsheets, databases, and/or desktop publishing software.

Responsibilities

• Procures goods and services through Spartan Marketplace, purchasing cards, purchase orders, and other approved methods.
• Advises department members regarding University and departmental purchasing procedures, policies, documentation, and available options.
• Monitors order status and delivery timelines and communicates to minimize disruptions to operations.
• Develops and maintains vendor relationships while observing budgetary and procurement requirements.
• Supports competitive solicitation activities and coordinates international purchases with export-control and compliance considerations.
• Provides administrative support for purchasing, travel, reimbursements, and department operations.

Education

High school education

Job description

MSU - Michigan State University’s College of Engineering seeks an Office Assistant III to coordinate procurement, travel, reimbursements, and related administrative activities for faculty, staff, students, and guests. The role emphasizes service orientation, organization, and effective coordination with multiple offices.

This on-site position supports procurement, vendor coordination, and department operations, ensuring accurate records, timely deliveries, and compliance with university