On-Site Process Coordinator & Status Specialist

MSX International; Fountain Valley (CA); On-site; USD 28,000 - 36,000; Full time

Job summary

MSX International is seeking a detail-oriented Process Admin to support enterprise workflows on-site at Hyundai Motor America in Fountain Valley, CA. You will log requests, coordinate task ownership, document issues, and ensure timely progress from intake to completion.

The role emphasizes accurate tracking, clear communication, and consistent follow-through across various business functions, with opportunities to engage multiple teams and optimize processes.

Qualifications

• High school diploma or equivalent.
• Experience in administrative support, process coordination, task tracking, or a comparable role.
• Proficiency with Microsoft Office 365.
• Ability to maintain accurate records and prepare clear status updates.
• Ability to follow established procedures and coordinate work through completion.
• Strong communication, organization, and time-management skills.
• Ability to work on-site at HMA headquarters in Fountain Valley, California.

Responsibilities

• Receive, review, and log new requests, tasks, items, or deliverables in designated tracking systems.
• Check incoming information for completeness and follow up on missing or unclear details.
• Assign or coordinate task ownership in accordance with established processes and management direction.
• Remain the responsible task owner when assigned, coordinating with key personnel to move work forward.
• Record applicable requirements, priorities, due dates, dependencies, and supporting documentation.
• Track open items from intake through completion, maintaining accurate status information.
• Follow up with task owners and stakeholders on outstanding actions, approaching deadlines, and overdue items.
• Document issues, questions, blockers, and changes that affect progress or completion.
• Escalate unresolved issues, delays, or ownership questions to the appropriate personnel.
• Prepare and communicate routine status updates, summaries, and reports.
• Coordinate meetings or follow-up discussions as needed and document decisions and action items.
• Confirm that required information, actions, and records are complete before closing items in accordance with the applicable process.
• Maintain organized records to support traceability, retrieval, and continuity of work.
• Identify recurring process gaps and communicate opportunities to improve tracking, handoffs, and administrative efficiency.
• Perform other related administrative and coordination duties as assigned by MSX and client management.

Skills

Organizational skills

Attention to detail

Communication

Time management

Multitasking

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Excel

Word

Outlook

PowerPoint

Job description

MSX International is seeking a detail-oriented Process Admin to support enterprise workflows on-site at Hyundai Motor America in Fountain Valley, CA. You will log requests, coordinate task ownership, document issues, and ensure timely progress from intake to completion.

The role emphasizes accurate tracking, clear communication, and consistent follow-through across various business functions, with opportunities to engage multiple teams and optimize processes.