JT459 - ADMINISTRATIVE ASSISTANT

Quality Consulting Group, LLC; Salinas (PR); On-site; USD 42,000 - 60,000; Full time

Job summary

Quality Consulting Group, LLC in Puerto Rico and the USA is seeking an administrative professional to support management and staff, managing calendars, travel arrangements, documents, and communications in a fast-paced environment.

You will assist with payroll processing, maintain confidential records, and collaborate across departments to ensure smooth daily operations and accurate information flow. Fluency in English and Spanish, a Bachelor's degree, and strong MS Office skills are essential.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Previous experience supporting administrative functions in a professional or corporate environment.
• Experience with payroll processing and related administrative activities.
• Strong proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Teams.
• Fluency in English and Spanish, both written and spoken.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail and accuracy.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Strong interpersonal skills and the ability to work effectively with employees at different levels of the organization.
• Availability to work all shifts, weekends and Holidays.

Responsibilities

• Provides comprehensive administrative support to management and staff within a business or functional unit.
• Manages calendars, schedules meetings, coordinates travel, prepares and maintains documents, handles correspondence, and supports logistics.
• Assists with payroll-related processes and administrative activities, ensuring accuracy and confidentiality.
• Works collaboratively with management and internal stakeholders to ensure efficient day-to-day operations.

Skills

Payroll processing

Calendar management

Microsoft Office

Bilingual English/Spanish

Communication

Education

Bachelor's degree in Business Administration or related field

Tools

Excel

Outlook

PowerPoint

Teams

Job description

QUALITY CONSULTING GROUP, a leader inthe pharmaceutical, biotech, medical devices, and manufacturing industry, is looking for a talented, highly motivated and enthusiastic to join our team. In this role, you’ll work with a highly enthusiastic team, contributing in a world-class manufacturing industry in Puerto Rico & USA.

Responsibilities

• Provides comprehensive administrative support to one or more members of management and/or staff within a business or functional unit. Performs a variety of administrative and operational duties requiring knowledge of company policies, procedures, business practices, programs, and/or product lines.
• Manages calendars, schedules meetings, coordinates travel arrangements, prepares and maintains documents, handles correspondence, and supports meeting and travel logistics. Responds to and resolves routine and non-routine inquiries in a timely and professional manner.
• Assists with payroll-related processes and administrative activities, ensuring accuracy, confidentiality, and compliance with established procedures. Maintains organized records and documentation while handling sensitive and confidential information with discretion.
• Works collaboratively with management, employees, and internal stakeholders to ensure efficient day-to-day operations and effective communication.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Previous experience supporting administrative functions in a professional or corporate environment.
• Experience with payroll processing and related administrative activities.
• Strong proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Teams.
• Fluency in English and Spanish, both written and spoken.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail and accuracy.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Strong interpersonal skills and the ability to work effectively with employees at different levels of the organization.
• Availability to work all shifts, weekends and Holidays.

Quality Consulting Group, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.