On-site Part-Time Office Coordinator - Growth & Benefits

Carew Heating & A/C; Town of Jackson (WI); On-site; USD 28,000 - 34,000; Part time

Benefits offered by this job

Immediate-Vesting 401(k)

Career growth opportunities

Tuition reimbursement

Education & Well-Being Support

Job summary

Carew Heating & Air, a proud brand of Clarion Home Services Group, is seeking an Office Coordinator in Watertown, WI. This on-site, part-time role offers up to 27.5 hours per week with a 10:00 AM to 4:00 PM schedule, and a focus on keeping daily office operations running smoothly.

You will manage PO flow, AR/AP support, invoicing, scheduling, and onboarding; Excel proficiency and experience with Service Titan or Sage Accounting are highly valued.

Qualifications

• Minimum of 2+ cumulative years of professional experience in office administration or a related operations field.
• Proficiency in Microsoft Excel and modern productivity tools.
• Experience with Service Titan and/or Sage Accounting is a major plus.
• Excellent verbal and written communication with a focus on company values.

Responsibilities

• Manage daily office operations across multiple trades, providing administrative support to managers across departments.
• Manage and coordinate Purchase Orders, support AR/AP error reports, and make collection calls for timely payments.
• Invoice customers with high accuracy, submit local permit applications, and handle equipment registrations and warranties.
• Provide excellent phone etiquette and clear communication while assisting with job scheduling and coordination.
• Maintain a clean, well-stocked office environment and handle sensitive information with discretion.

Skills

Office administration

Detail-oriented

Coordination

Communication skills

Tools

Excel

Service Titan

Sage Accounting

Job description

Carew Heating & Air, a proud brand of Clarion Home Services Group, is seeking an Office Coordinator in Watertown, WI. This on-site, part-time role offers up to 27.5 hours per week with a 10:00 AM to 4:00 PM schedule, and a focus on keeping daily office operations running smoothly.

You will manage PO flow, AR/AP support, invoicing, scheduling, and onboarding; Excel proficiency and experience with Service Titan or Sage Accounting are highly valued.