On-Site Operations & HR Administrator — Nonprofit Admin

Habitat for Humanity of Greater Fort Wayne Inc; Fort Wayne (IN); On-site; USD 40,000 - 60,000; Full time

Job summary

Habitat for Humanity of Greater Fort Wayne is seeking an Operations & HR Administrator to provide proactive operational, human resources, and administrative support to leadership, employees, the Board of Directors, and daily office operations.

The role coordinates leadership support, HR administration, office and facility operations, technology coordination, and organizational hospitality. The ideal candidate is highly organized, service-oriented, and tech-savvy.

Qualifications

• Bachelor’s degree in business management or equivalent combination of education and relevant work experience preferred.
• Five or more years of administrative, office, human resources support, or executive support experience preferred.
• Experience with HR systems, benefits administration, employee onboarding, Board support, or office operations preferred.

Responsibilities

• Manages office and facility operations, including office supplies, vendor relationships, maintenance needs, technology coordination, mail processing, and general administrative systems.
• Performs as an HR department of one, including recruitment activities, HRIS ownership, employee onboarding and offboarding, IT and software provisioning, personnel file management, benefits administration, and annual employee training.
• Provides proactive administrative support to organizational leaders, including travel coordination, meeting preparation, special projects, events, and follow-up.
• Coordinates Board and committee needs, including onboarding/offboarding, general communications, meeting packets, engagement activities, training requirements, and related follow-up.
• Serves as the primary host for visitors and meetings, coordinating meeting spaces, meals, refreshments, and organizational hospitality as needed.
• Provides responsive internal and external customer service through professional written, verbal, telephone, and in-person communication.
• Works with the Volunteer Coordinator to ensure appropriate receptionist and front-office coverage.
• Anticipates leadership and organizational needs, independently resolves routine issues, manages competing priorities, and performs other duties as assigned.

Skills

Organizational skills

Communication skills

Customer service

Technology proficiency

Confidentiality

Education

Bachelor’s degree in business management

Equivalent combination of education and relevant work experience

Tools

Microsoft Office Suite

HR systems

Job description

Habitat for Humanity of Greater Fort Wayne is seeking an Operations & HR Administrator to provide proactive operational, human resources, and administrative support to leadership, employees, the Board of Directors, and daily office operations.

The role coordinates leadership support, HR administration, office and facility operations, technology coordination, and organizational hospitality. The ideal candidate is highly organized, service-oriented, and tech-savvy.