On-Site Operations & Events Coordinator (Growth Path)

Constellation Institute; Berkeley (CA); Sur place; USD 78 000 - 98 000; Plein temps

Résumé du poste

Constellation Institute in Berkeley, CA is seeking an Operations Coordinator to provide office, administrative, and customer support to staff and visitors at our research center. You will be the first point of contact, handle records, troubleshoot office issues, and help facilitate events.

This entry‑level role offers a path to broader operations responsibilities within a growing AI safety research network.

Qualifications

• Experience coordinating administrative tasks for a team.
• Ability to work under pressure and stay flexible as your day changes.
• Experience prioritizing between multiple tasks or time-sensitive projects.
• Friendly, professional, and engaging with a wide range of people.
• Clear, concise written communication.
• Strong attention to detail.
• High proficiency with Google Docs & Sheets.
• Comfortable learning new web applications and technologies.
• Understanding of security processes and why security matters for our work.
• Preferred, not required: customer support experience, physical workspace maintenance, in‑person event planning, and exposure to Slack, Asana, or other CRM tools

Responsabilités

• Administrative support: Reserve offices and meeting rooms, prepare desks and offices for new members, update headcount estimates, etc.
• Customer support: Welcome visitors when they arrive, register them in our systems, and give orientation tours. Manage inbound support requests, solve the ones you can, and elevate tickets that require input from other team members.
• Site support: Troubleshoot and fix issues around the office. Order food, drinks, and office supplies. Update and post signage.
• Event support: Staff workshops and happy hours, help with event setup and takedown, identify and respond to issues.
• Team support: Support other programs and projects as needed. Over time, you can take on more responsibility and ownership of the work you find most interesting.

Connaissances

Coordination

Customer support

Event planning

Attention to detail

Communication skills

Outils

Google Docs

Google Sheets

Slack

Asana

CRM tools

Description du poste

Constellation Institute in Berkeley, CA is seeking an Operations Coordinator to provide office, administrative, and customer support to staff and visitors at our research center. You will be the first point of contact, handle records, troubleshoot office issues, and help facilitate events.

This entry‑level role offers a path to broader operations responsibilities within a growing AI safety research network.