Facilities & Inventory Coordinator — AI Safety Hub

Constellation Institute; Berkeley (CA); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Healthy meals and dinners

Snacks and drinks

Generous vacation policy

401(k) with employer match

Commuter benefits

Health, dental, vision insurance

Supportive team

Engagement with AI researchers

Job summary

Constellation Institute in Berkeley, CA is seeking a dependable Site Ops Coordinator to manage inventory, purchasing, and daily facilities support in a dynamic research hub. You will partner with the Site Operations Lead to ensure spaces are well-run, secure, and ready for researchers and events.

You’ll handle inventory, vendor coordination, and on-site operations with a service mindset, contributing to a stable, productive environment for AI safety work.

Qualifications

• Experience in a workplace coordinator or similar hands-on operations role.
• Direct experience managing inventory and/or purchasing processes — even informally.
• Strong organizational skills and ability to manage a high volume of tasks and requests.
• Comfortable working in a fast-moving, dynamic environment.
• Clear written and verbal communication.
• A service mindset; you care about giving users and staff a great experience.
• Proficiency with Slack and task management tools; experience with Asana or similar a plus.
• Comfort working both independently and as part of a small, collaborative team.

Responsibilities

• Own inventory management for supplies, furniture, and equipment — tracking stock levels, and usage.
• Own the purchasing process: research vendors, compare quotes, place orders for supplies, furniture, and equipment.
• Maintain accurate, up-to-date inventory records.
• Flag discrepancies, overages, or supply-chain issues before they become problems.
• Serve as first point of contact for facilities requests, resolving what you can directly and escalating with context when needed.
• Troubleshoot and elevate issues with vendors, building management, or equipment.
• Support coordination with the porter team on restocking, tidying, and common area upkeep.
• Support physical security operations including access control, camera monitoring, badge issuance, and visitor check-in.
• Assist with setup and logistics for research events, workshops, and community gatherings.
• Conduct routine space readiness checks across floors — flagging issues and keeping things in good shape for the researchers and teams who rely on them daily.

Skills

Workplace coordination

Inventory management

Purchasing processes

Organizational skills

Communication

Service mindset

Slack proficiency

Task management

Asana experience

Independent & team player

Tools

Slack

Asana

Job description

Constellation Institute in Berkeley, CA is seeking a dependable Site Ops Coordinator to manage inventory, purchasing, and daily facilities support in a dynamic research hub. You will partner with the Site Operations Lead to ensure spaces are well-run, secure, and ready for researchers and events.

You’ll handle inventory, vendor coordination, and on-site operations with a service mindset, contributing to a stable, productive environment for AI safety work.