On-Site Operations Coordinator with AI & Automation

Evolution Safety Resources; Raleigh (NC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Paid time off

Career growth

AI tools experience

Job summary

Evolution Safety Resources (ESR) seeks a full-time Operations Administrator in Raleigh, NC, on-site five days a week. You will support staffing, onboarding, and project records, collaborating across recruiting, operations, and technology to keep processes running smoothly.

You’ll learn ESR’s systems, leverage AI-assisted workflows, and help shape standard operating procedures to improve efficiency and accuracy in staffing operations.

Qualifications

• Strong organizational and administrative skills with reliable follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft 365.
• Ability to learn new software and internal systems quickly.
• Interest in AI, automation, and process improvement; programming experience is not required.
• Willingness to support work across recruiting, onboarding, staffing operations, and administration.
• Ability to work on-site in Raleigh, NC five days per week.

Responsibilities

• Support staffing assignments, start dates, extensions, backfills, and temporary coverage; track tasks to completion.
• Assist recruiters with candidate sourcing, outreach, resume review, and screening calls; verify candidate fit and prepare information for client review.
• Coordinate contractor onboarding, including documents, verification, background checks, drug screens, orientation, and badging.
• Confirm project schedules, site contacts, PPE requirements, and reporting expectations for day one.
• Maintain accurate candidate, contractor, client, and project records.
• Assist with documentation for pay, per diem, schedule, contract changes, and electronic records.
• Learn ESR’s staffing application and use AI tools to support screening, communication, documentation, and tasks.
• Help test features and improve processes through SOPs, templates, and workflows.

Skills

Organizational skills

Multi-tasking

Microsoft 365

Learning agility

AI interest

Communication

Education

Associate or Bachelor degree

Tools

ATS/CRM/PM system

Job description

Evolution Safety Resources (ESR) seeks a full-time Operations Administrator in Raleigh, NC, on-site five days a week. You will support staffing, onboarding, and project records, collaborating across recruiting, operations, and technology to keep processes running smoothly.

You’ll learn ESR’s systems, leverage AI-assisted workflows, and help shape standard operating procedures to improve efficiency and accuracy in staffing operations.