Operations Administrator

Evolution Safety Resources; Raleigh (NC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Paid time off

Career growth

AI tools experience

Job summary

Evolution Safety Resources (ESR) seeks a full-time Operations Administrator in Raleigh, NC, on-site five days a week. You will support staffing, onboarding, and project records, collaborating across recruiting, operations, and technology to keep processes running smoothly.

You’ll learn ESR’s systems, leverage AI-assisted workflows, and help shape standard operating procedures to improve efficiency and accuracy in staffing operations.

Qualifications

• Strong organizational and administrative skills with reliable follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft 365.
• Ability to learn new software and internal systems quickly.
• Interest in AI, automation, and process improvement; programming experience is not required.
• Willingness to support work across recruiting, onboarding, staffing operations, and administration.
• Ability to work on-site in Raleigh, NC five days per week.

Responsibilities

• Support staffing assignments, start dates, extensions, backfills, and temporary coverage; track tasks to completion.
• Assist recruiters with candidate sourcing, outreach, resume review, and screening calls; verify candidate fit and prepare information for client review.
• Coordinate contractor onboarding, including documents, verification, background checks, drug screens, orientation, and badging.
• Confirm project schedules, site contacts, PPE requirements, and reporting expectations for day one.
• Maintain accurate candidate, contractor, client, and project records.
• Assist with documentation for pay, per diem, schedule, contract changes, and electronic records.
• Learn ESR’s staffing application and use AI tools to support screening, communication, documentation, and tasks.
• Help test features and improve processes through SOPs, templates, and workflows.

Skills

Organizational skills

Multi-tasking

Microsoft 365

Learning agility

AI interest

Communication

Education

Associate or Bachelor degree

Tools

ATS/CRM/PM system

Job description

Evolution Safety Resources (ESR) is hiring a full-time Operations Administrator in Raleigh, NC, working on-site five days per week. ESR provides safety staffing, consulting, OSHA compliance support, training, and legal consulting for the construction industry nationwide. Reporting to the Staffing Operations Manager, you will help keep staffing operations organized—from candidate screening and contractor onboarding to accurate project records and successful project starts. This role offers exposure to recruiting, operations, and technology, with opportunities to use AI and automation to improve everyday processes. You will work across teams, manage details and follow-ups, and adapt as staffing priorities change.

Responsibilities

• Support staffing assignments, start dates, extensions, backfills, and temporary coverage; track outstanding tasks and follow through to completion.
• Assist recruiters with candidate sourcing, outreach, resume review, and screening calls. Verify availability, experience, certifications, location, and project fit, and prepare candidate information for client review.
• Coordinate contractor onboarding, including required documents, certification verification, background checks, drug screens, orientation, badging, and client‑specific requirements.
• Confirm project schedules, site contacts, personal protective equipment requirements, and reporting expectations so contractors know where to go and what to expect on day one.
• Identify and …
• Maintain accurate candidate, contractor, client, and project records, including assignments, certifications, contact information, and availability.
• Assist with documentation for pay, per diem, schedule, contract, and assignment changes, keeping electronic records organized and current.
• Learn ESR’s internal staffing application and other operational platforms; use AI tools to support screening, communication, documentation, research, and administrative tasks.
• Help test application features and improve processes through standard operating procedures, checklists, templates, automations, and standardized workflows.
• Support recruiting, onboarding, operations, and leadership as business needs change, with a focus on accuracy, timely completion, and clear communication.

Qualifications

Required

• Strong organizational and administrative skills with reliable follow-through.
• Experience managing multiple priorities in a fast-paced environment.
• Strong computer skills and proficiency with Microsoft 365.
• Ability to learn new software and internal systems quickly.
• Interest in AI, automation, and process improvement; programming experience is not required.
• Willingness to support work across recruiting, onboarding, staffing operations, and administration.
• Ability to work on-site in Raleigh, NC, five days per week.

Preferred

• Experience in staffing, recruiting, operations, administration, or supporting recruiting and onboarding processes.
• Experience with an applicant tracking system (ATS), CRM, staffing platform, or project management system.
• Experience in construction, safety, skilled trades, or the staffing industry.
• Experience using AI tools such as ChatGPT or Claude.
• Experience developing or improving SOPs, workflows, checklists, templates, or operational processes.
• Associate’s or bachelor’s degree in business, human resources, operations, or a related field, or equivalent experience.

Compensation

Competitive base salary.

Benefits

• Health, dental, and vision insurance
• 401(k) with a 4% company match
• Paid time off and paid holidays
• Experience across staffing, recruiting, onboarding, operations, and technology, including opportunities to work with AI and automation tools.
• Career growth opportunities as ESR expands, with potential paths in operations, recruiting, project coordination, or leadership.
• Meaningful work supporting safety professionals on construction projects nationwide.

Evolution Safety Resources is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.