On-Site Operations Coordinator: Admin & Cross-Functional

Cannistraro LLC; Boston (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

Cannistraro LLC in Boston is seeking an Operations Assistant to support the VP of Operations and cross-functional teams at the Seaport facility. This on-site role focuses on administrative and operational tasks to keep daily operations running smoothly.

You will manage calendars, coordinate meetings, prepare reports, assist with vendor relations, and help drive continuous improvement in logistics, fabrication, and digital workflows.

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• 5+ years of experience in operations or administrative support (construction industry experience preferred).
• Strong proficiency in Microsoft Office (Excel, Outlook, Teams).

Responsibilities

• Provide direct administrative support to the VP of Operations, including calendar management, meeting preparation, and priority tracking.
• Support leaders across Logistics, VDC, Warehouse, and Fabrication with scheduling, documentation, and communication.
• Coordinate meetings by preparing agendas, capturing notes, and distributing follow-ups.
• Track action items, deadlines, and key operational metrics to ensure timely execution.
• Partner with the Corporate Administrative team and participate in monthly administrative meetings to maintain alignment across locations.
• Generate and distribute monthly fabrication projection reports to provide visibility into shop capacity and demand.
• Partner with Shop Leads to support weekly timesheet administration through E-Time.
• Assist with operational initiatives and continuous improvement efforts, including digital workflow enhancements.

Skills

Microsoft Office

Education

Bachelor’s degree

Job description

Cannistraro LLC in Boston is seeking an Operations Assistant to support the VP of Operations and cross-functional teams at the Seaport facility. This on-site role focuses on administrative and operational tasks to keep daily operations running smoothly.

You will manage calendars, coordinate meetings, prepare reports, assist with vendor relations, and help drive continuous improvement in logistics, fabrication, and digital workflows.