On-Site Office & Operations Manager

Acela Truck Company; Bozeman (MT); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

401(k) with company matching

Health, dental, and vision insurance

Paid Time Off (PTO)

Job summary

Acela Truck Company in Bozeman, MT is seeking an organized Office Manager to oversee daily administrative and office operations. This role provides essential support to leadership, production, finance, and staff to keep business operations running efficiently.

The candidate will handle payroll, HR administration, vehicle documentation, logistics coordination, recordkeeping, and general office management in a fast-paced manufacturing setting.

Qualifications

• At least one year of administrative or office management experience.
• At least two years of experience using QuickBooks preferred.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience with accounts payable, accounts receivable, bookkeeping, or general accounting support preferred.
• Strong organizational skills and attention to detail.
• Ability to prioritize competing responsibilities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with multiple departments.
• Professional judgment when handling confidential financial and employee information.
• Associate’s or bachelor’s degree preferred; equivalent experience will be considered.

Responsibilities

• Manage daily office operations and provide administrative support to leadership and department managers.
• Independently manage assigned administrative tasks and prioritize competing deadlines.
• Maintain organized filing systems, records, and company documentation.
• Document and maintain internal procedures and administrative processes.
• Monitor office supplies, equipment, and building maintenance needs.
• Coordinate communications, meetings, and administrative activities as needed.
• Perform accounts payable and accounts receivable duties.
• Assist with order tracking, invoice processing, account reconciliation, and month-end closing activities.
• Maintain accurate financial records and supporting documentation.
• Work closely with the Controller and management to track deadlines, commitments, and financial responsibilities.

Skills

Administrative experience

Organizational skills

Communication skills

Independent work

Multidepartment collaboration

Education

Associate’s or bachelor’s degree preferred

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Outlook

Job description

Acela Truck Company in Bozeman, MT is seeking an organized Office Manager to oversee daily administrative and office operations. This role provides essential support to leadership, production, finance, and staff to keep business operations running efficiently.

The candidate will handle payroll, HR administration, vehicle documentation, logistics coordination, recordkeeping, and general office management in a fast-paced manufacturing setting.