Global Scheduler

Nova Sky Stories

Boulder (CO)

On-site

USD 90,000 - 130,000

Full time

14 days+

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Job summary

A leading entertainment company is looking for a Global Scheduler to manage the availability and compliance of their global pilot network. This full-time role is crucial for ensuring timely scheduling and logistical support. The ideal candidate is detail-oriented and proactive, with strong communication skills to collaborate across various teams. If you are looking to impact the storytelling experience in the sky, apply to join our innovative team.

Qualifications

Ability to work independently and anticipate next steps.
Experience in scheduling and logistics support.
Strong cross-functional collaboration skills.

Responsibilities

Manage the near-term pilot schedule across a global network.
Ensure pilot records are maintained and up to date.
Assist with long-term forecasting of staffing needs.

Skills

Clear communication

Detail-oriented

Proactive and responsive

Resourceful

Job description

Base pay range

$90,000.00/yr - $130,000.00/yr

Direct message the job poster from Nova Sky Stories

Connector of people | Talent Acquisition Partner

Who we are:

At Nova Sky Stories, we empower artists and producers to bring awe and wonder to live audiences around the world. As the global leader in drone entertainment, we’ve been redefining live shows for over a decade—merging cutting-edge drone technology with imaginative artistry.

With a veteran team of engineers and creatives, we design and operate lightweight, small, precise, and safe drones that perform in the most demanding environments—urban centers, extreme temperatures, and high winds. The result? Sky Stories that inspire, captivate, and transform the sky into a canvas of imagination.

Headquartered in the U.S. with teams across Europe and the UAE, Nova Sky Stories works with the world’s leading brands, venues, and events.

About this role:

At our Global Scheduler, you’ll report to and work closely with the Director of Production Management, playing a vital role in orchestrating the availability, compliance, and scheduling of Nova’s global pilot network. You'll serve as the central hub for pilot logistics—managing real-time data, ensuring readiness for shows, and collaborating cross-functionally.

As a Global Scheduler, you will be responsible for:

Own the near term 0–6 week pilot schedule, ensuring all pilots are accurately assigned and informed.
Keep all pilot scheduling platforms and materials in sync and up to date.
Lead scheduling communications with all pilots.
Participate in weekly regional meetings to gather changes and adjust schedules accordingly.
Own the near and long term schedule, and keep all static and dynamic pilot information current.
Maintain and update all pilot records, including licensing & certifications, visa status and applications, updated PIC/PMTC records, flight counts, and pilot time off/vacation schedules.
Manage onboarding/offboarding checklists and workflows.

Forecasting & Hiring Support

Assist with long-term forecasting to identify pilot staffing needs, and quarterback pilot screening/interviewing.
Coordinate pilot screening and interview scheduling to support hiring initiatives.

Cross-Functional Collaboration

Serve as the main point of contact for Accounting on pilot show time and invoicing.
Work closely with HR, Legal, and Regional Ops to ensure compliance and operational readiness.

What defines you:

Clear communicator with strong internal follow-through.
Detail-obsessed and process-driven.
Proactive, responsive, and resourceful.
Able to work independently and anticipate next steps.
Excited to support a creative and mission-driven team.

If you're ready to play a key role in supporting the operational backbone of a company redefining storytelling in the sky, we’d love to hear from you. Apply now to help keep Nova Sky Stories flying high.

Seniority level